Administrative Assistant- Division of Enrollment Management

University of Wisconsin Oshkosh; Oshkosh (WI); On-site; USD 25,000 - 36,000; Full time

Job summary

University of Wisconsin Oshkosh is seeking an Administrative Assistant III to support the Division of Enrollment Management. This full-time role coordinates calendars, events, and supplier logistics, ensuring accurate records and timely communication across offices.

You will act as a front-line liaison for students, staff, employers, and partners, maintaining records and supporting student-focused initiatives.

Qualifications

• Experience providing administrative support in a busy environment.
• Strong communication skills to interact with students, staff and partners.

Responsibilities

• Coordinate division-wide calendars, meetings, and event logistics.
• Reserve campus and off-campus spaces for meetings and events.
• Process catering requests, meal requisitions, and supply orders.
• Provide customer service to students, faculty, staff, employers, and visitors.
• Support planning and staffing of division events and student initiatives.

Skills

Strong verbal communication

Strong written communication

Multi-tasking

Meeting coordination

Relationship building

Team collaboration

Office technology proficiency

Education

HS Diploma

Tools

Microsoft Office

Job description

Current Employees: If you are currently employed at any ofthe Universities of Wisconsin, log in to Workday to apply throughthe internal application process.

Position Title

Administrative Assistant- Division ofEnrollment Management

Job Category

University Staff

Employment Type

Regular

Job Profile

Administrative Assistant III

Job Duties

The Division of Enrollment Management is seeking a highly organizedand customer-focused Administrative Assistant to support the dailyoperations of the division. This full-time position plays a vitalrole in ensuring efficient office operations and exceptionalservice to students, faculty, staff, employers, and communitypartners.

This Administrative Assistant will coordinate a variety ofadministrative and operational responsibilities including managingdivision-wide calendars and schedules, reserving event spaces,ordering supplies, processing catering and meal requisitions, andassisting with division-wide events and initiatives. This positionserves as a key communication liaison across multiple offices andwill provide timely follow-up regarding programs, services, andevents.

This role will work with various campus systems and databases toverify information, update records, maintain event details, andsupport accurate reporting and communication across thedivision.

As a support role within Enrollment Management, this position willengage in many facets of the student's experience from orientationthrough graduation. The Administrative Assistant will support teamsfocused on student retention, engagement, career readiness, andhelping students identify and navigate their academic andprofessional pathways.

The ideal candidate will demonstrate strong organizational skills,attention to detail, professionalism, and the ability to buildpositive relationships with a wide range of constituents. Successin this role requires the ability to manage multiple priorities ina fast-paced environment while maintaining excellent customerservice and communication.

Primary Responsibilities

• Coordinate division-wide calendars, meetings, and eventlogistics
• Reserve campus and off-campus spaces for meetings and specialevents
• Process catering requests, meal requisitions, and supplyorders
• Financial processing and money handling
• Utilize various systems and databases to verify information,maintain records, and update event details
• Provide customer service and front-line support to students,faculty, staff, employers, and visitors
• Communicate detailed information regarding programs, services,and events
• Assist with planning and staffing division events andstudent-focused initiatives
• Support collaboration across Enrollment Management, Career& Professional Development, and New Student & RetentionPrograms
• Maintain records, files, and administrative documentation
• Support student success initiatives from orientation throughgraduation
• Assist with office operations and other duties as assigned

Qualifications

• Experience in administrative support, office coordination, orcustomer service
• Strong verbal and written communication skills
• Ability to manage multiple tasks and deadlines effectively
• Experience coordinating meetings, events, or schedules
• Demonstrated ability to build professional relationships withdiverse constituents
• Experience working with databases, scheduling systems, orcustomer relationship management systems
• Proficiency with Microsoft Office and standard officetechnology
• Ability to work collaboratively in a team-orientedenvironment
• Interest in supporting student success, retention, andengagement initiatives

Position Details

• Full-time position
• Occasional evening/weekend for event support may be requiredbased on division programming and events

Key Job Responsibilities

• Develops, implements, and maintains methods and organizationalsystems directed at the maintenance of electronic/physical recordsrelated to work operations according to established policies andprocedures
• Schedules logistics and secures resources for meetings,conferences, travel, and work unit operations
• Develops, sends, receives, copies, and distributescommunications to the appropriate entities according to establishedpolicies and procedures
• Prepares and audits complex records, edits documents, andreviews work done by others
• Serves as a primary point of contact for individuals andgroups, provides organizational information via phone, in person,and through other communication mediums

Department

Division of Enrollment Management

Compensation

Starting at $22, commensurate with experience.

Required Qualifications

• Demonstrated experience in administrative support, officecoordination, or customer service
• Strong verbal and written communication skills
• Proven ability to manage multiple tasks and deadlineseffectively
• Experience coordinating meetings, events, or schedules
• Demonstrated ability to build professional relationships withdiverse constituents
• Ability to work collaboratively in a team-orientedenvironment
• Proficiency with Microsoft Office and standard officetechnology
• H.S. Diploma

Preferred Qualifications

• Experience working with databases, scheduling systems, orcustomer relationship management systems
• Interest in supporting student success, retention, andengagement initiatives

Contact Information

For questions regarding your application and additional options to apply, contact Human Resources at [e-mail] or 920-424-1166.

Work Authorization

Unless otherwise indicated in the job posting, the University ofWisconsin Oshkosh does not offer H-1B or other work authorizationvisa sponsorship for this position. Candidates must be legallyauthorized to work in the United States at the time of hire andmaintain work authorization throughout the employment term. UWOshkosh is not an e-verify employer; therefore, STEM extensions arenot options for work authorization.

Legal Notices

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individualswith disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need tomake reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to anindividual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants whorequest confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employmentscreening which includes a criminal background check, workauthorization, and verification of education. It will also require you and your references to answer questions regarding sexualviolence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., CleryReport), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at [phone] for a papercopy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We arecommitted to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.