Administrative Assistant- Division of Enrollment Management

University of Wisconsin–Oshkosh; Oshkosh (WI); On-site; USD 30,000 - 39,000; Full time

Job summary

University of Wisconsin–Oshkosh is seeking an Administrative Assistant III in the Division of Enrollment Management to support daily operations and customer-focused services for students, faculty, staff, and partners.

The role involves managing calendars, coordinating events, handling catering and supplies, and serving as a communication liaison across offices. The position emphasizes organizational skills, attention to detail, and collaborative teamwork in a fast-paced university setting.

Qualifications

• Experience in administrative support, office coordination, or customer service.
• Strong verbal and written communication skills.
• Proven ability to manage multiple tasks and deadlines effectively.
• Experience coordinating meetings, events, or schedules.
• Demonstrated ability to build professional relationships with diverse constituents.
• Experience working with databases, scheduling systems, or CRM systems.
• Proficiency with Microsoft Office and standard office technology.
• H.S. Diploma

Responsibilities

• Coordinate division-wide calendars, meetings, and event logistics.
• Reserve campus and off-campus spaces for meetings and events.
• Process catering requests, meal requisitions, and supply orders.
• Financial processing and money handling.
• Utilize systems to verify information, maintain records, and update event details.
• Provide customer service and front-line support to students, faculty, staff, employers, and visitors.
• Communicate information regarding programs, services, and events.
• Support division events and student-focused initiatives.

Skills

Administrative support

Office coordination

Customer service

Verbal communication

Written communication

Teamwork

Education

High School Diploma

Tools

Microsoft Office

Job description

Current Employees

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Administrative Assistant- Division of Enrollment Management

Job Category

University Staff

Employment Type

Regular

Job Profile

Administrative Assistant III

Job Duties

The Division of Enrollment Management is seeking a highly organized and customer-focused Administrative Assistant to support the daily operations of the division. This full-time position plays a vital role in ensuring efficient office operations and exceptional service to students, faculty, staff, employers, and community partners.

The Administrative Assistant will coordinate a variety of administrative and operational responsibilities including managing division-wide calendars and schedules, reserving event spaces, ordering supplies, processing catering and meal requisitions, and assisting with division-wide events and initiatives. This position serves as a key communication liaison across multiple offices and will provide timely follow-up regarding programs, services, and events.

This role will work with various campus systems and databases to verify information, update records, maintain event details, and support accurate reporting and communication across the division.

As a support role within Enrollment Management, this position will engage in many facets of the student's experience from orientation through graduation. The Administrative Assistant will support teams focused on student retention, engagement, career readiness, and helping students identify and navigate their academic and professional pathways.

The ideal candidate will demonstrate strong organizational skills, attention to detail, professionalism, and the ability to build positive relationships with a wide range of constituents. Success in this role requires the ability to manage multiple priorities in a fast-paced environment while maintaining excellent customer service and communication.

Primary Responsibilities

• Coordinate division-wide calendars, meetings, and event logistics
• Reserve campus and off-campus spaces for meetings and special events
• Process catering requests, meal requisitions, and supply orders
• Financial processing and money handling
• Utilize various systems and databases to verify information, maintain records, and update event details
• Provide customer service and front-line support to students, faculty, staff, employers, and visitors
• Communicate detailed information regarding programs, services, and events
• Assist with planning and staffing division events and student-focused initiatives
• Support collaboration across Enrollment Management, Career & Professional Development, and New Student & Retention Programs
• Maintain records, files, and administrative documentation
• Support student success initiatives from orientation through graduation
• Assist with office operations and other duties as assigned

Qualifications

• Experience in administrative support, office coordination, or customer service
• Strong verbal and written communication skills
• Ability to manage multiple tasks and deadlines effectively
• Experience coordinating meetings, events, or schedules
• Demonstrated ability to build professional relationships with diverse constituents
• Experience working with databases, scheduling systems, or customer relationship management systems
• Proficiency with Microsoft Office and standard office technology
• Ability to work collaboratively in a team-oriented environment
• Interest in supporting student success, retention, and engagement initiatives

Position Details

• Full-time position
• Occasional evening/weekend for event support may be required based on division programming and events

Key Job Responsibilities

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Prepares and audits complex records, edits documents, and reviews work done by others
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Department

Division of Enrollment Management

Compensation

Starting at $22, commensurate with experience.

Required Qualifications

• Demonstrated experience in administrative support, office coordination, or customer service
• Strong verbal and written communication skills
• Proven ability to manage multiple tasks and deadlines effectively
• Experience coordinating meetings, events, or schedules
• Demonstrated ability to build professional relationships with diverse constituents
• Ability to work collaboratively in a team-oriented environmentProficiency with Microsoft Office and standard office technology
• H.S. Diploma

Preferred Qualifications

• Experience working with databases, scheduling systems, or customer relationship management systems
• Interest in supporting student success, retention, and engagement initiatives

Contact Information

For questions regarding your application and additional options to apply, contact Human Resources at [e-mail] or 920-424-1166.

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.