Facilities Coordinator

Jones Lang LaSalle Incorporated; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay earned wages

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facility Coordinator in San Antonio, TX to manage day-to-day facilities operations, coordinate vendors, and support workspace services. The role emphasizes customer service, safety, and collaboration with internal teams to ensure seamless office operations.

The candidate should have 2+ years in facilities or related fields, proficiency with CMMS and MS Office, and the ability to lift up to 30 lbs.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in facilities management, property management, facility administration, or a related field.
• Experience using Microsoft Office applications and Computerized Maintenance Management Systems (CMMS).
• Strong organizational, communication, and customer service skills with the ability to multitask in a fast-paced environment.
• Ability to work independently and coordinate multiple priorities with attention to detail.
• Ability to support physical workplace activities including lifting up to 30 lbs., walking stairs, and handling workplace or shipping-related materials.

Responsibilities

• Provide general facilities support and continuous monitoring of office and facility operations, including inspections and issue resolution.
• Work within JLL and client CMMS systems to manage tickets, convert requests into trackable work orders, and ensure completion within established SLAs.
• Coordinate maintenance activities, vendor visits, and workplace services to ensure minimal disruption within the client environment.
• Support workspace setups, conference rooms, meetings, and special events as needed.
• Build strong working relationships with clients, landlords, vendors, and service providers to ensure service excellence and customer satisfaction.
• Assist with operational reporting, audits, purchasing activities, and budget-related tasks as requested by management.
• Provide backup coverage and support for mailroom operations, shipping/receiving activities, soft services coordination, audio/visual support, and invoice processing as needed.

Skills

Organizational skills

Communication

Customer service

Multitasking

Attention to detail

Independent work

Education

High school diploma or equivalent

Tools

CMMS

Microsoft Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Facility Coordinator provides day-to-day facilities management and workplace operations support within the client environment. This role works closely with internal teams, vendors, property management, and client stakeholders to ensure efficient office operations, excellent customer service, and delivery of workplace services with minimal disruption to business activities. Responsibilities include supporting maintenance activities, vendor coordination, workspace support, reporting, and operational support while maintaining compliance with safety and service standards. This role may also provide coverage and support for mailroom operations, soft services, events, audio/visual needs, and invoice-related activities as needed.

What your day-to-day will look like

• Provide general facilities support and continuous monitoring of office and facility operations, including inspections and issue resolution.
• Work within JLL and client CMMS systems to manage tickets, convert requests into trackable work orders, and ensure completion within established SLAs.
• Coordinate maintenance activities, vendor visits, and workplace services to ensure minimal disruption within the client environment.
• Support workspace setups, conference rooms, meetings, and special events as needed.
• Build strong working relationships with clients, landlords, vendors, and service providers to ensure service excellence and customer satisfaction.
• Assist with operational reporting, audits, purchasing activities, and budget-related tasks as requested by management.
• Provide backup coverage and support for mailroom operations, shipping/receiving activities, soft services coordination, audio/visual support, and invoice processing as needed.

Required Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in facilities management, property management, facility administration, or a related field.
• Experience using Microsoft Office applications and Computerized Maintenance Management Systems (CMMS).
• Strong organizational, communication, and customer service skills with the ability to multitask in a fast-paced environment.
• Ability to work independently and coordinate multiple priorities with attention to detail.
• Ability to support physical workplace activities including lifting up to 30 lbs., walking stairs, and handling workplace or shipping-related materials.

Preferred Qualifications

• Experience supporting workplace services including conference rooms, events, vendor coordination, and mail services.
• Knowledge of commercial leases, contract documents, and building systems.
• Experience working within budget and time constraints.
• Industry experience within a corporate environment, third-party service provider, or consulting environment.
• Ability to provide executive summaries and communicate operational updates clearly to management and clients.
• Strong collaboration skills with vendors, facilities teams, and client stakeholders.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site –SAN ANTONIO, TX

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.