Facilities Coordinator

Socket.dev; New York (NY); On-site; USD 52,000 - 60,000; Full time

Job summary

Seamen's Society for Children and Families seeks a Facilities Coordinator to keep agency buildings, equipment, and vehicles safe and well-maintained. You will coordinate maintenance requests, vendors, inspections, and records across multiple locations.

The role requires knowledge of HVAC, electrical, and plumbing systems, with strong communication and organizational skills. The work involves coordinating inspections, tracking compliance, and supporting emergency preparedness.

Qualifications

• Trade school cert, associate’s degree, or 3+ years related experience.
• Valid Driver’s License required.
• FDNY Certificate of Fitness and other required FDNY certifications.
• Ability to lift up to 70 pounds.

Responsibilities

• Oversee, plan, coordinate, and schedule preventive maintenance for buildings and equipment.
• Perform repairs, cleaning, deliveries, basic plumbing, and furniture moves.
• Monitor and stock facility supplies across locations.
• Inspect buildings and travel to Brooklyn office at least twice a month.
• Update records and track maintenance/repairs.
• Coordinate vendor quotes and services.
• Ensure security, fire, and emergency systems are operational.
• Serve as contact for after-hours emergencies and disaster preparedness.
• Maintain fire system testing records; manage vehicle maintenance and violations.

Skills

HVAC systems

Plumbing

Electrical

Basic wiring

Communication

Time management

Physical ability

Microsoft Office

Education

Trade school / associate degree / 3 years related experience

Tools

Microsoft Office

Job description

Description

The Organization:

Founded in 1846 to care for the children of sailors in the Port of New York, Seamen's Society for Children and Families ("Seamen’s Society") was one of the first organizations in the US to care for abandoned children in family settings, rather than institutions. Today, Seamen's Society is a comprehensive $28 million nonprofit organization that offers foster care and adoption services, mental and behavioral health care services, prevention/family stabilization services, domestic violence intervention services, a health home care management program, education financial support, a childcare center, and a youth tutoring program. The agency's 200+ professionals serve over 1,250 children and over 500 families in New York City. Programs are conducted in a trauma-informed, caring manner that understands and embraces the diversity of the communities served by the organization.

Job Summary:

This position is responsible for helping keep the agency’s buildings, equipment, and vehicles safe, organized and in good working condition by coordinating maintenance requests, vendors, inspections, and records. The coordinator is responsible for the administrative record keeping of files, processes, and plans for all locations.

Duties and Responsibilities:

• Directly responsible for overseeing, planning, and coordinating and scheduling a preventive maintenance program. This includes all heating, air conditioning, as well as maintenance and repair of buildings and equipment.
• Perform repairs, cleaning, deliveries, maintenance, painting, basic plumbing, moving and/or assembling furniture.
• Monitor supply levels and order, receive, distribute, and stock kitchen, restroom and other facility supplies at all Agency locations.
• Inspect entire buildings to identify general corrective maintenance as necessary, including traveling to the Brooklyn office at a minimum of 2 times a month to complete inspections.
• Reports deficiencies and recommends areas of improvement to management.
• Updates and maintains records to track maintenance and repairs.
• Coordinate and obtain quotes with vendors, service providers, and contractors.
• Ensure security, fire, safety and emergency systems are operational and in good working order.
• Serves as the contact person for emergency after hours fire and burglar alarm and facility related emergencies .
• Serves as response coordinator assisting w/ emergency and disaster preparedness and fire evacuation.
• Maintain and log fire system testing, inspections, and required documentation.
• Responsible for vehicle maintenance, registration, repairs, inventory and tracking driver violations.
• Perform other duties/responsibilities as assigned within the scope of the position.

Skills/Knowledge/ Abilities:

• Knowledge of HVAC systems, plumbing, electrical, metal sheetrock framing, etc.
• Knowledge of basic electrical wire codes (AC switches, outlets, circuit breakers, lighting, and transformers) a plus.
• Excellent communication skills, Computer proficiency with Microsoft office, and tracking logs.
• Ability to manage open items, priorities, and meet deadlines.
• Ability to perform the essential functions of the job with or without a reasonable accommodation.

Requirements

Qualifications

• Trade school certification, associate’s degree, or at least 3 years of related work experience required
• Valid Driver’s License required
• Obtain and maintain FDNY Certificate of Fitness and other necessary FDNY or relevant certifications
• Technical, electrical, commercial building wiring and mechanical experience a plus
• Ability to lift, carry, and move materials, supplies, furniture, and equipment weighing up to 70 pounds.
• Ability to work flexible hours as needed based on program needs. Work hours may vary accordingly.

Our Agency operates in 3 locations: Staten Island and Brooklyn. In rare occasions, you may be temporarily transferred to either site to meet program needs