Facilities Coordinator

Cancer Treatment Centers of America, Inc.; Irvine, Northern (CA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

City of Hope in California is seeking a Facilities Coordinator to keep Facilities Services organized and responsive, coordinating supplies, managing inventory, and maintaining compliance with standards. The role supports department leadership, communicates with vendors, and helps improve operational efficiency to advance the organization's mission.

The ideal candidate has a high school diploma and at least two years with CMMS, PM activities, and inventory control, plus strong organizational and

Qualifications

• High school diploma or GED required.
• At least two years experience with CMMS, PM, work orders, and inventory.
• Strong organizational, written and verbal skills.
• Ability to work independently and collaborate across teams.
• Valid California driver’s license.
• Experience in healthcare is strongly preferred.

Responsibilities

• Coordinate the ordering, procurement, receipt, stocking, and inventory of departmental supplies.
• Evaluate inventory and identify opportunities to reduce costs and improve efficiency.
• Maintain organized inventory storage areas and the maintenance shop.
• Prepare complete requisitions and research new vendors, equipment, parts, and services.
• Partner with purchasing, receiving, vendors, and accounts payable to resolve issues and keep orders moving.
• Meet with vendors, obtain bids, negotiate pricing, and resolve discrepancies.
• Coordinate product returns, rentals, outside services, equipment repairs, and replacements.
• Issue and dispatch preventive and corrective work orders, helping ensure timely completion.
• Coordinate system testing, repairs, departmental training, and computerized data activities.
• Support compliance monitoring, facility committee data preparation, minor maintenance projects, and e-waste disposal.

Skills

CMMS platforms

Organizational skills

Verbal and written communication

Team collaboration

Education

High School Diploma or GED

Tools

CMMS

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary

The Facilities Coordinator plays an essential role in keeping Facilities Services organized, responsive, and ready to support City of Hope’s mission. Working with department leadership, this position coordinates supplies and services, supports daily administrative activities, helps collect departmental data, and assists with maintaining compliance with accreditation agencies and other authorities. This is an excellent opportunity for a resourceful, highly organized professional who enjoys solving problems, building vendor relationships, and improving operational efficiency.

Posting expires 9/2/26

As a successful candidate, you will:

• Coordinate the ordering, procurement, receipt, stocking, and inventory of departmental supplies.
• Evaluate inventory and identify opportunities to reduce costs and improve efficiency.
• Maintain organized inventory storage areas and the maintenance shop.
• Prepare complete requisitions and research new vendors, equipment, parts, and services.
• Partner with purchasing, receiving, vendors, and accounts payable to resolve issues and keep orders moving.
• Meet with vendors, obtain bids, negotiate pricing, and resolve discrepancies.
• Coordinate product returns, rentals, outside services, equipment repairs, and replacements.
• Issue and dispatch preventive and corrective work orders, helping ensure timely completion.
• Coordinate system testing, repairs, departmental training, and computerized data activities.
• Support compliance monitoring, facility committee data preparation, minor maintenance projects, and e-waste disposal.

Your qualifications should include:

• High school diploma or GED.
• At least two years of related experience including working with CMMS platforms, preventative maintenance (PM), work orders, equipment inventory, and equipment ordering.
• Strong organizational, written, verbal, telephone, and interpersonal skills.
• Ability to work independently, manage changing priorities, and collaborate across functional teams.
• Basic knowledge of building construction methods, building systems, tools, and equipment.
• Valid California driver’s license.
• Experience working in healthcare strongly preferred.

Additional Information:

City of Hope employees’ pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.