Facilities Coordinator

City of Hope; Irvine (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

City of Hope in Irvine, CA seeks a Facilities Coordinator to keep Facilities Services organized, support daily administrative activities, and improve operational efficiency. You will build vendor relationships, manage inventories, and assist with compliance and data preparation.

Ideal candidates have at least two years of related experience with CMMS, PMs, and inventory control, plus strong communication and organizational skills. Healthcare experience is preferred.

Qualifications

• High school diploma or GED required.
• Two+ years with CMMS, PM, work orders, inventory and equipment ordering.
• Strong organizational, written and verbal communication skills.
• Able to work independently, manage changing priorities and collaborate across teams.
• Basic knowledge of building systems and drivers license required.
• Healthcare experience is strongly preferred.

Responsibilities

• Coordinate ordering, procurement, receipt, stocking and inventory of departmental supplies.
• Evaluate inventory to reduce costs and improve efficiency.
• Maintain organized inventory storage areas and the maintenance shop.
• Prepare requisitions and research vendors, equipment, parts and services.
• Collaborate with purchasing, receiving, vendors and accounts payable to move orders forward.
• Negotiate with vendors, obtain bids, and resolve discrepancies.
• Coordinate returns, rentals, outside services, repairs and replacements.
• Issue and dispatch preventive and corrective work orders for timely completion.
• Coordinate system testing, repairs, training and data activities.
• Support compliance monitoring and minor maintenance projects including e-waste disposal.

Skills

Strong organizational skills

Written and verbal communication

Interpersonal skills

Ability to work independently

Healthcare experience (preferred)

Education

High school diploma or GED

Tools

CMMS platforms

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary

The Facilities Coordinator plays an essential role in keeping Facilities Services organized, responsive, and ready to support City of Hope's mission. Working with department leadership, this position coordinates supplies and services, supports daily administrative activities, helps collect departmental data, and assists with maintaining compliance with accreditation agencies and other authorities. This is an excellent opportunity for a resourceful, highly organized professional who enjoys solving problems, building vendor relationships, and improving operational efficiency.

Posting expires 9/2/26

As a successful candidate, you will:

• Coordinate the ordering, procurement, receipt, stocking, and inventory of departmental supplies.
• Evaluate inventory and identify opportunities to reduce costs and improve efficiency.
• Maintain organized inventory storage areas and the maintenance shop.
• Prepare complete requisitions and research new vendors, equipment, parts, and services.
• Partner with purchasing, receiving, vendors, and accounts payable to resolve issues and keep orders moving.
• Meet with vendors, obtain bids, negotiate pricing, and resolve discrepancies.
• Coordinate product returns, rentals, outside services, equipment repairs, and replacements.
• Issue and dispatch preventive and corrective work orders, helping ensure timely completion.
• Coordinate system testing, repairs, departmental training, and computerized data activities.
• Support compliance monitoring, facility committee data preparation, minor maintenance projects, and e-waste disposal.

Your qualifications should include:

• High school diploma or GED.
• At least two years of related experience including working with CMMS platforms, preventative maintenance (PM), work orders, equipment inventory, and equipment ordering.
• Strong organizational, written, verbal, telephone, and interpersonal skills.
• Ability to work independently, manage changing priorities, and collaborate across functional teams.
• Basic knowledge of building construction methods, building systems, tools, and equipment.
• Valid California driver's license.
• Experience working in healthcare strongly preferred.

Additional Information:

City of Hope employees' pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please