Relief/Overflow Legal Secretary

Kean Miller LLP; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Kean Miller LLP in Houston seeks an experienced Relief/Overflow Legal Secretary to support our litigation practice. The role is 100% in-office, focusing on drafting, filing, and managing pleadings, briefs, and discovery with a keen eye for detail.

The ideal candidate will be versed in state and federal court rules, comfortable with e-filing, and adept at prioritizing tasks, coordinating travel, and maintaining confidential client information while supporting attorneys and the firm’s operations.

Qualifications

• Must have strong knowledge of e-filing for state and federal courts
• Experience with a document management system
• Keen attention to detail and strong organizational skills
• High proficiency in MS Office Suite
• Must be able to multitask and manage daily demands

Responsibilities

• Draft, format, and proofread legal documents, such as pleadings, motions, and contracts, with a high degree of accuracy
• E-file documents in State and Federal Courts
• Assist with the preparation of trial materials
• Perform general administrative duties such as transcribing dictation, copying, and filing
• Maintain strict confidentiality of all clients and case information
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Schedule conference calls and on-site/off-site meetings
• Arrange and coordinate travel
• Manage Outlook calendar of all appointments, conferences and meetings
• Open new matters, run conflict checks for partner’s review, prepare engagement letters
• Manage and organize documents and emails within the document management system
• Input attorneys’ time into billing software (Aderant)
• Prepare cover letters for attorney bills
• Submit attorneys’ expense reports
• Manage bills for third party vendors, process check requests and follow up with accounting
• Provide overflow/relief coverage for the receptionist

Skills

Court rules & filing procedures

Multitasking

Time management

Communication skills

Organizational skills

Tools

MS Office Suite

Document management system

Aderant

Job description

Full-time

With over 240 attorneys and eight office locations in Texas and Louisiana, Kean Miller serves as legal counsel to the people and industries that drive the energy-belt economy. From our offices in Houston, The Woodlands, Baton Rouge, New Orleans, Lake Charles, Lafayette, and Shreveport, Fortune 500 companies, national businesses, and local companies rely on Kean Miller for efficient legal services and practical advice, always provided in a cost-efficient manner. In the courtroom and the boardroom, Kean Miller attorneys create unique solutions, pragmatic strategies, and unparalleled value that allow our clients to perform at the highest level.

Kean Miller is seeking an experienced Relief/Overflow Legal Secretary in our Houston office. This position is 100% in-office.

The ideal candidate will have a strong working knowledge of state and federal court rules and filing procedures. They should demonstrate excellent communication and interpersonal skills, respond promptly to emails, and take initiative. The role requires experience drafting and finalizing pleadings, briefs, and discovery. Additionally, the candidate must be able to prioritize tasks effectively and exhibit excellent time-management skills.

Duties

• Draft, format, and proofread legal documents, such as pleadings, motions, and contracts, with a high degree of accuracy
• E-file documents in State and Federal Courts
• Assist with the preparation of trial materials
• Perform general administrative duties such as transcribing dictation, copying, and filing
• Maintain strict confidentiality of all clients and case information
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Schedule conference calls and on-site/off-site meetings
• Arrange and coordinate travel
• Manage Outlook calendar of all appointments, conferences and meetings
• Open new matters, run conflict checks for partner’s review, prepare engagement letters
• Manage and organize documents and emails within the document management system
• Input attorneys’ time into billing software (Aderant)
• Prepare cover letters for attorney bills
• Submit attorneys’ expense reports
• Manage bills for third party vendors, process check requests and follow up with accounting
• Provide overflow/relief coverage for the receptionist

Job Requirements

• Well versed with e-filing protocol and procedure for both state and federal courts
• Experience with a document management system
• Keen attention to detail and strong organizational skills
• High proficiency in MS Office Suite
• Must be able to multitask and successfully manage a variety of demands daily

What Kean Miller Offers

We offer a people-first culture, meaningful work, competitive salaries, and an extensive benefits package that includes health, life, disability, dental, vision coverage and 401(k).

Kean Miller is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination based upon, race, color, national origin, gender identity, age, genetic information, disability, military or veteran status, religion, sexual orientation, or other status or activity protected by law.