Facilities Coordinator

Amneal Pharmaceuticals; Glasgow (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading pharmaceutical company is seeking a Facilities Coordinator to provide essential administrative support. The role involves managing procurement, maintaining inventory levels, and ensuring compliance through organized documentation. Candidates should have strong organizational skills and a high school diploma, with a preference for a bachelor's degree.

Qualifications

• 1 year or more in administrative experience required.
• 1 year or more in inventory control and vendor coordination preferred.

Responsibilities

• Manage procurement and inventory of spare parts.
• Maintain organized digital documentation systems.
• Assist with budget tracking and expense reconciliation.

Skills

Time Management

Attention to detail

Computer literacy

Organization and ability to prioritize work

Written and Oral Communication skills

Mathematical Competency

Education

High School or GED

Bachelors Degree (BA/BS) Business Administration or related field

Job description

Join to apply for the Facilities Coordinator role at Amneal Pharmaceuticals

2 days ago Be among the first 25 applicants

Join to apply for the Facilities Coordinator role at Amneal Pharmaceuticals

Description:

The Facilities Administrative Coordinator will provide essential administrative and clerical support to the department by performing a wide range of office and operational tasks. Key responsibilities include managing procurement and inventory of spare parts to ensure optimal stock levels, and maintaining organized, digital documentation systems for efficient storage, retrieval, and compliance. This role is critical to ensuring smooth day-to-day operations and supporting the overall effectiveness of the facilities team.

Job Description

Description:

The Facilities Administrative Coordinator will provide essential administrative and clerical support to the department by performing a wide range of office and operational tasks. Key responsibilities include managing procurement and inventory of spare parts to ensure optimal stock levels, and maintaining organized, digital documentation systems for efficient storage, retrieval, and compliance. This role is critical to ensuring smooth day-to-day operations and supporting the overall effectiveness of the facilities team.

Essential Functions:

• Coordinate and manage the procurement of spare parts, tools, and supplies to support maintenance and operations, including identifying sourcing options, obtaining competitive quotes, creating purchase requisitions, tracking orders, and ensuring timely delivery. Collaborate with maintenance and engineering teams to forecast needs, minimize downtime, and maintain appropriate inventory levels. Establish and maintain relationships with vendors to negotiate pricing, service terms, and ensure quality standards are met.
• Maintain and monitor spare parts inventory levels by conducting routine inventory checks, reconciling stock discrepancies, and updating inventory management systems to reflect real-time data. Ensure critical parts are adequately stocked to prevent equipment downtime and coordinate with suppliers for timely replenishment. Analyze usage trends to optimize stock levels, reduce excess inventory, and support preventive maintenance schedules. Assist in implementing inventory control procedures to enhance accuracy, traceability, and cost-efficiency.
• Organize, digitize, and maintain departmental documentation by developing structured filing systems for easy retrieval and long-term storage of records such as maintenance logs, inspection reports, equipment manuals, safety audits, and compliance forms. Convert physical documents into digital formats using scanning tools and document management software while ensuring accuracy and data integrity. Regularly review and update files to maintain regulatory compliance, support internal audits, and improve overall documentation efficiency.
• Maintain department Standard Operating Procedures (SOPs) by ensuring all documents are current, clearly written, and aligned with regulatory and organizational standards. Assist in drafting, reviewing, and revising SOPs in collaboration with relevant stakeholders. Manage version control, track updates, and ensure proper distribution and accessibility of approved SOPs to all team members. Support training initiatives by making sure staff are informed of changes and have acknowledged receipt of updated procedures
• Assisting with budget tracking and expense reconciliation for facilities-related purchases & maintain department expense records.
• Assist in the validation and qualification of facilities and equipment by supporting documentation efforts, coordinating testing schedules, and ensuring compliance with regulatory and internal quality standards.
  
  
  

Additional Responsibilities:

• Secondary person to escort vendors that are working on-site
  
  
  

Qualifications

Education:

• High School or GED - Required
• Bachelors Degree (BA/BS) Business Administration or a related field preferred. - Preferred
  
  
  

Experience:

• 1 year or more in administrative experience is required with strong organizational and time-management skills with the ability to manage multiple priorities.
• 1 year or more in experience with inventory control, purchasing systems, and vendor coordination is preferred.
  
  
  

Skills:

• Time Management - Intermediate
• Attention to detail - Intermediate
• Computer literacy - Advanced
• Organization and ability to prioritize work - Advanced
• Written and Oral Communication skills - Advanced
• Mathematical Competency - Intermediate

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Amneal Pharmaceuticals by 2x

Get notified about new Facilities Coordinator jobs in Glasgow, KY.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.