Facilities Coordinator

Spherion Staffing, LLC; Fort Wayne (IN); On-site; USD 42,000 - 65,000; Full time

Job summary

Spherion Staffing, LLC seeks a Facilities Coordinator to support daily office operations, safety, and site readiness. You will coordinate maintenance requests, manage vendors, and assist with onboarding and safety programs.

This role requires strong organizational skills and reliable communication with employees and contractors. The position offers on-site work in Fort Wayne, Indiana, with standard business hours and opportunities to contribute to a safe, efficient work environment across

Qualifications

• Experience coordinating vendors or contractors.
• Familiarity with badge/access-control and camera systems.
• OSHA 10 or similar safety training.
• High school diploma; an Associate’s degree is a plus.

Responsibilities

• Receive, triage, and track facilities work orders to completion.
• Schedule and coordinate vendors for maintenance and site services.
• Perform routine site inspections and light maintenance tasks.
• Maintain office services and supplies; ensure meeting-room readiness.

Skills

Vendor coordination

Badge/access-control

OSHA 10

Education

High School Diploma

Associates preferred

Tools

Microsoft Office

Work-order systems

Ticketing systems

Job description

The Facilities Coordinator supports the day-to-day operation, maintenance, and safety of our clients offices and operational sites. This role coordinates maintenance and repair requests, schedules vendors and contractors, maintains office services and supplies, and supports physical security and safety programs. Serving as the first point of contact for facilities needs, the Coordinator keeps work environments safe, functional, and welcoming for employees and visitors, and success is measured by response time on facilities requests, vendor performance, and site readiness.

Responsibilities

• Receive, triage, and track facilities work orders and maintenance requests through to completion, communicating status to requesters.
• Schedule and coordinate vendors and contractors for maintenance, repairs, janitorial, landscaping, and other site services, verifying work quality and completion.
• Perform routine site inspections and light maintenance tasks, escalating larger issues to the Facilities Manager / Director.
• Maintain office services, including supplies inventory, mail and shipping/receiving, furniture and space setups, and meeting-room readiness.
• Support onboarding and offboarding logistics, including workspace assignments, badges, and access-control updates.
• Support safety and compliance programs, including fire and life-safety inspections, OSHA-related documentation, emergency preparedness supplies, and incident reporting.
• Maintain accurate facilities records, including vendor contracts, certificates of insurance, maintenance logs, and floor plans.
• Process facilities invoices and purchase requests, tracking spend against budget in partnership with the Facilities Manager / Director.
• Assist with office moves, expansions, and special projects as assigned.
• Performs other related duties as assigned.

Working hours

8:00 AM - 5:00 PM

Skills

• Experience coordinating vendors or contractors in a multi-site environment.
• Familiarity with badge/access-control and camera systems.
• OSHA 10 or similar safety training.

Education

High School

Experience

1-4 years

Qualifications

• Strong organizational skills and the ability to manage multiple open requests and vendor schedules simultaneously.
• Effective verbal and written communication with employees, vendors, and building management.
• Basic knowledge of building systems (HVAC, electrical, plumbing) sufficient to triage and describe issues accurately.
• Proficiency with Microsoft Office and comfort using work-order, badge/access, or ticketing systems.
• Customer-service orientation with a proactive, hands-on approach to problem-solving.
• High school diploma or equivalent (Associate???s preferred); 2???4 years of facilities support, office coordination, property management, or a related role.
• Valid driver???s license and ability to travel between local company sites (all levels).
• An equivalent combination of education and experience may be considered.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).