Facilities Coordinator

Insight Credit Union; Florida; On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Free life and disability insurance

401K with match and 100% vesting

Paid Time Off

Birthdays Off

Tuition Reimbursement

Job summary

Insight Credit Union is seeking a Facilities Coordinator in Winter Springs, FL. The role focuses on mail room operations, general building maintenance, and supporting security and continuity across 10 branches. The position requires handling mail, supplies, vendor coordination, and basic HVAC tasks, with travel to branches as needed.

The role offers a 40-hour work week (Mon-Fri 7am–4pm), a competitive hourly rate, and a comprehensive benefits package. Equal opportunity employer."

Qualifications

• One to three years of related facilities or mail room experience.
• Two-year college degree or equivalent certification.
• Ability to lift up to 50 lbs and travel to branches.
• Strong written and oral communication; proficient with Microsoft Office.

Responsibilities

• Manage day-to-day mail room activities, including pickup/delivery of internal or USPS mail and preparing mail bags for delivery to branches and departments; review invoices for accuracy.
• Schedule and respond to maintenance issues; coordinate with contractors and vendors; maintain files of purchase orders and contracts.
• Maintain evacuation and security programs across locations; assist with business continuity testing.
• Perform janitorial duties and ensure cleanliness; coordinate with external vendors.
• Ensure HVAC and building systems are maintained; act as backup to Facilities Manager.
• Travel to branch locations as required.
• Operate office equipment (copiers, fax, mail machines) and manage supplies.

Skills

Mailroom operations

Facilities maintenance

Security procedures

Supply/invoice review

HVAC knowledge

Office supplies management

Education

Two-year college degree

Certification/licensing in facilities

Tools

Copiers & mail machines

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time 503 -Admin & Fin III Winter Springs, FL, US

2 days ago Requisition ID: 1027

Insight Credit Union is looking for a Facilities Coordinator with experience in general building maintenance and the ability to handle mail deliveries.

The Facilities Coordinator is responsible for responding to and scheduling maintenance issues within the credit union. This individual will handle pick up and delivery of all incoming and outgoing mail and office materials.

This position is based in our Winter Springs Operations Center

located at:

240 Winding Hollow Blvd, Suite B, Winter Springs, FL 32708, with travel requirements to all 10 branch locations

The position provides a competitive hourly rate (listed in job posting) and includes the following comprehensive benefits package offering:

*Internal offers will be based on compensation policy.

• Free and Voluntary Life and Disability Insurance


• 401K with match up and 100% vested


• Paid Time Off


• Birthdays Off


• Tuition Reimbursement

Schedule:

Shift includes 40 hours per week between Monday - Friday (7am - 4pm), with possible after hours or weekends work requirements. Hours will be based on the needs of the department.

Functions & Responsibilities:

• Responsible for the day-to-day activities of the company mail room, including pickup and delivery of internal or USPS mail and preparing mail bags for delivery to branches and departments, ordering and receiving supplies and materials, opening and distributing incoming mail, and preparing outgoing mail for domestic and international delivery. Review invoices for accuracy. May develop and maintain files of purchase orders, requisitions, bids/quotations received, contracts, etc. Operates and maintains copiers, fax, and mail machines. Maintain company vehicle for proper operation including gas, oil changes and other items as needed.


• Responds to building maintenance and security needs of all locations. This is to include scheduling of work tickets, performing monthly remote location assessments and meeting with
  contractors at locations as needed.


• Ensures that evacuation and security program is in place and tested at each location, and implement security program and improvement processes approved by management. This would include testing and training responses to specific threats. Assists with the company-wide business continuity program testing.


• Performs janitorial work of all Credit Union facilities as needed both interior and exterior.


• Maintain cleanliness of all building via external vendors. May perform minor cleanup of all Credit Union facilities both interior and exterior.


• Ensures that HVAC systems and other building equipment systems are kept in proper working order and repaired when necessary.


• Acts as backup to the Facilities Manager as needed.


• Performs other job related duties as assigned.

Experience:

One year to three years of similar or related experience.

Education:

(1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program.

Interpersonal Skills:

Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication.

Other Skills:

Printing and mail room experience desired. Excellent written, oral and interpersonal communication skills are necessary. Computer proficiency and familiarity with word processing and database software is required (Microsoft Office preferred). Active shooter, fire and evacuation trained, and fire watch certified preferred.

Physical Requirements:

Must be able to lift up to 50 pounds. Ability to handle minor facility repairs and maintenance. This position requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing. Travel to branch locations required.

Work Environment:

Work is regularly performed in a combination of office and shop environments and is regularly exposed to dust, odors, oil, fumes and noise.

Background Disclaimer:

Must be able to pass a motor vehicle and background check. Any job offer is contingent on background results.

Candidate must have a valid driver's license. Work availability from 7am to 4pm with possible after hours or weekends work requirements.

Insight Credit Union is an Equal Opportunity Employer, including Disability/Veterans