Facilities Coordinator

Intercos America; Congers (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

401(k) plan

Life Insurance

Paid Time Off

Paid holidays

Professional Development

Performance Bonus

Team events

Employee Assistance Program

Job summary

Intercos America is seeking a Facilities Coordinator to oversee daily facilities operations in Congers, NY. You will manage cleaning schedules, equipment maintenance, and supply flow while liaising with staff, contractors, and management to support a clean, safe environment.

The role requires 3–5 years in facilities or custodial work, strong organizational skills, and bilingual English/Spanish communication. We offer comprehensive benefits and opportunities for professional growth.

Qualifications

• High School Diploma required.
• 3–5 years of facilities, custodial, or maintenance experience.
• Experience in a coordination, scheduling, or lead role preferred.
• Knowledge of custodial and facility maintenance practices.
• Familiarity with cleaning tools and chemical safety.
• Basic knowledge of supply chain/inventory systems and scheduling.
• Strong organizational and scheduling skills.
• Bilingual in English and Spanish.

Responsibilities

• Coordinate daily cleaning, maintenance, and groundskeeping activities.
• Develop and maintain cleaning and facilities schedules.
• Track inventory of supplies; generate purchase requests and manage deliveries.
• Serve as liaison between facilities staff, contractors, and management.
• Support Leads in assigning tasks and monitoring completion.
• Schedule periodic deep cleaning, equipment servicing, and seasonal maintenance.
• Inspect facilities for cleanliness, safety, and quality; escalate issues.
• Assist with onboarding and training of new staff in procedures and safety.
• Compile reports on facilities activities and equipment conditions.
• Provide administrative support for audits and regulatory compliance.
• Coordinate special cleaning or facilities support for events.
• Perform other related duties to support facilities operations.

Skills

Bilingual EN/ES

Organizational skills

Communication skills

MS Office

Staff training

Custodial knowledge

Scheduling coordination

Education

High School Diploma

Tools

MS Office Suite

Scheduling systems

Job description

Position Summary

The Facilities Coordinator is responsible for coordinating daily facilities operations to ensure that the site is maintained in a clean, safe, and functional condition, overseeing cleaning schedules, equipment maintenance, and supply management while serving as a communication link between facilities staff, contractors, and management, providing administrative and operational support to the Senior Facilities Manager, and assisting in ensuring compliance with safety, regulatory, and company standards.

Essential Functions

• Coordinate and monitor daily cleaning, maintenance, and groundskeeping activities to ensure facility standards are met.
• Develop and maintain cleaning and facilities schedules in alignment with operational needs.
• Track inventory of cleaning and maintenance supplies; generate purchase requests and manage deliveries.
• Serve as liaison between Senior Manager, Facilities and cleaning staff, contractors, and other departments.
• Support Lead Cleaners in assigning tasks and monitoring completion of duties.
• Schedule periodic deep cleaning, equipment servicing, and seasonal maintenance (e.g., snow removal, landscaping).
• Inspect facilities to ensure compliance with cleanliness, safety, and quality requirements; elevate issues when needed.
• Assist with onboarding and training of new staff in cleaning procedures, chemical handling, and safety standards.
• Compile reports on facilities activities, supply usage, and equipment conditions for management review.
• Provide administrative support for audits, safety inspections, and regulatory compliance.
• Coordinate special cleaning or facilities support for events and projects.
• Perform other related duties as assigned to support overall facilities operations.

Job Qualifications

• High School Diploma required
• 3–5 years of facilities, custodial, or maintenance experience.
• Experience in a coordination, scheduling, or lead role preferred.
• Knowledge of custodial and facility maintenance practices.
• Familiarity with cleaning tools, industrial equipment, and chemical safety.
• Basic knowledge of supply chain/inventory systems and scheduling practices.
• Strong organizational and scheduling skills.
• Effective communication and interpersonal abilities for working with multiple departments.
• Ability to train and support facilities staff.
• Proficiency in MS Office (Excel, Word, Outlook) or other scheduling/inventory systems.
• Strong attention to detail with ability to identify issues and propose solutions.
• Bilingual in English and Spanish

Health Insurance: Comprehensive medical, dental, and vision coverage

Retirement Plans: 401(k) plan, often with company matching

Life Insurance: Coverage for employees in the event of death or disability

Paid Time Off (PTO): Vacation days, sick leave, and personal days

Holidays: Paid company holidays and floating holidays

Professional Development: Training programs and opportunities for career advancement

Performance Bonuses: Annual merit increase and/or bonus based on individual performance

Company Events: Team-building activities, social events, and company outings

Employee Assistance Programs (EAPs): Confidential counseling and support services for personal and professional issues.

EEO

Intercos Group is committed to creating a diverse and inclusive workplace where everyone is valued and respected. We believe that a wide range of perspectives and experiences enhances our innovation and success. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to any of these characteristics. We are dedicated to providing a work environment that is free from discrimination and harassment and promotes equal opportunity for all.