Facilities Coordinator

Intercos America; Congers (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Life Insurance

Paid Time Off

Holidays

Professional Development

Performance Bonus

Company Events

Employee Assistance Program

Job summary

Intercos America is seeking a Facilities Coordinator to oversee daily facilities operations, ensuring a clean, safe, and functional site. You will manage cleaning schedules, equipment maintenance, and supply management while communicating with facilities staff, contractors, and management.

You will assist the Senior Facilities Manager, support onboarding and training, and help ensure safety, regulatory, and company standards are met.

Qualifications

• High School Diploma or equivalent required.
• 3–5 years of facilities, custodial, or maintenance experience.
• Experience in a coordination, scheduling, or lead role preferred.
• Knowledge of custodial and facility maintenance practices.
• Familiarity with cleaning tools, industrial equipment, and chemical safety.
• Basic knowledge of supply chain/inventory systems and scheduling practices.
• Strong organizational and scheduling skills.
• Effective communication and interpersonal abilities for working with multiple departments.
• Ability to train and support facilities staff.
• Proficiency in MS Office (Excel, Word, Outlook) or other scheduling/inventory systems.
• Strong attention to detail with ability to identify issues and propose solutions.
• Bilingual in English and Spanish

Responsibilities

• Coordinate and monitor daily cleaning, maintenance, and groundskeeping activities to ensure facility standards are met.
• Develop and maintain cleaning and facilities schedules in alignment with operational needs.
• Track inventory of cleaning and maintenance supplies; generate purchase requests and manage deliveries.
• Serve as liaison between Senior Manager, Facilities and cleaning staff, contractors, and other departments.
• Support Lead Cleaners in assigning tasks and monitoring completion of duties.
• Schedule periodic deep cleaning, equipment servicing, and seasonal maintenance (e.g., snow removal, landscaping).
• Inspect facilities to ensure compliance with cleanliness, safety, and quality requirements; elevate issues when needed.
• Assist with onboarding and training of new staff in cleaning procedures, chemical handling, and safety standards.
• Compile reports on facilities activities, supply usage, and equipment conditions for management review.
• Provide administrative support for audits, safety inspections, and regulatory compliance.
• Coordinate special cleaning or facilities support for events and projects.
• Perform other related duties as assigned to support overall facilities operations.

Skills

Organizational skills

Scheduling

Communication

Leadership

MS Office

Bilingual English/Spanish

Education

High School Diploma

Tools

MS Office

Inventory systems

Scheduling software

Job description

Imagine the innovation and expertise behind the world’s leading cosmetic brands, brought to you by a distinguished Italian company with a legacy of excellence. Since 1972, Intercos Group has been at the forefront of color cosmetics, pencils, nail polish, skincare, and personal care products. We pride ourselves on being the only cosmetics manufacturer that combines top-tier quality and advanced technology with a global reach and a personalized touch.

With 16 commercial offices and 16 production facilities across 12 countries, Intercos Group brings a local approach to a global stage. We continually set the standard for beauty, crafting exceptional product lines for brands worldwide. As one of the largest suppliers in the cosmetics industry, we are a leading force in the research, development, and production of beauty products, shaping the future of the industry with every season.

Position Summary

The Facilities Coordinator is responsible for coordinating daily facilities operations to ensure that the site is maintained in a clean, safe, and functional condition, overseeing cleaning schedules, equipment maintenance, and supply management while serving as a communication link between facilities staff, contractors, and management, providing administrative and operational support to the Senior Facilities Manager, and assisting in ensuring compliance with safety, regulatory, and company standards.

Essential Functions

• Coordinate and monitor daily cleaning, maintenance, and groundskeeping activities to ensure facility standards are met.
• Develop and maintain cleaning and facilities schedules in alignment with operational needs.
• Track inventory of cleaning and maintenance supplies; generate purchase requests and manage deliveries.
• Serve as liaison between Senior Manager, Facilities and cleaning staff, contractors, and other departments.
• Support Lead Cleaners in assigning tasks and monitoring completion of duties.
• Schedule periodic deep cleaning, equipment servicing, and seasonal maintenance (e.g., snow removal, landscaping).
• Inspect facilities to ensure compliance with cleanliness, safety, and quality requirements; elevate issues when needed.
• Assist with onboarding and training of new staff in cleaning procedures, chemical handling, and safety standards.
• Compile reports on facilities activities, supply usage, and equipment conditions for management review.
• Provide administrative support for audits, safety inspections, and regulatory compliance.
• Coordinate special cleaning or facilities support for events and projects.
• Perform other related duties as assigned to support overall facilities operations.

Job Qualifications

• High School Diploma required
• 3–5 years of facilities, custodial, or maintenance experience.
• Experience in a coordination, scheduling, or lead role preferred.
• Knowledge of custodial and facility maintenance practices.
• Familiarity with cleaning tools, industrial equipment, and chemical safety.
• Basic knowledge of supply chain/inventory systems and scheduling practices.
• Strong organizational and scheduling skills.
• Effective communication and interpersonal abilities for working with multiple departments.
• Ability to train and support facilities staff.
• Proficiency in MS Office (Excel, Word, Outlook) or other scheduling/inventory systems.
• Strong attention to detail with ability to identify issues and propose solutions.
• Bilingual in English and Spanish

Benefits

• Health Insurance: Comprehensive medical, dental, and vision coverage
• Retirement Plans: 401(k) plan, often with company matching
• Life Insurance: Coverage for employees in the event of death or disability
• Paid Time Off (PTO): Vacation days, sick leave, and personal days
• Holidays: Paid company holidays and floating holidays
• Professional Development: Training programs and opportunities for career advancement
• Performance Bonuses: Annual merit increase and/or bonus based on individual performance
• Company Events: Team-building activities, social events, and company outings
• Employee Assistance Programs (EAPs): Confidential counseling and support services for personal and professional issues.

EEO

Intercos Group is committed to creating a diverse and inclusive workplace where everyone is valued and respected. We believe that a wide range of perspectives and experiences enhances our innovation and success. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to any of these characteristics. We are dedicated to providing a work environment that is free from discrimination and harassment and promotes equal opportunity for all.