Facilities Coordinator

Inner-city Muslim Action Network; Chicago (IL); On-site; USD 48,000 - 65,000; Full time

Job summary

The Inner-city Muslim Action Network is seeking a Facilities Coordinator to manage maintenance and ensure safety of organization properties. This role encompasses overseeing operational tasks, maintaining safety compliance, and leading vendor coordination. Ideal candidates will have significant experience in facility management, alongside strong problem-solving and communication skills.

Qualifications

• Minimum 3 years related work experience.
• High school diploma or GED.
• Ability to work in multiple teams simultaneously.

Responsibilities

• Conducts inspections, and performs preventive and corrective maintenance.
• Maintains appropriate inventory of supplies needed.
• Coordinates schedules, vehicles, and equipment for staff.

Skills

Proficiency in computer use

Ability to interface with staff

Experience in construction

Problem-Solving

Operational Management

Education

High school diploma or GED

Tools

Microsoft Office

UpKeep

Job description

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This job was posted by https://illinoisjoblink.illinois.gov : For more

Information, Please See

https://illinoisjoblink.illinois.gov/jobs/12706874

• OVERVIEW:**\
  
  

The Facilities Coordinator is responsible for the general maintenance of

IMAN properties, assets, and equipment, as well as providing support to

the department. This role involves conducting inspections, performing

preventive and corrective maintenance, coordinating with vendors, and

ensuring compliance with safety policies and procedures.\

Key Responsibilities

• Performs facility maintenance, winter/summer grounds maintenance,
  
  

repairs and moving furniture/equipment as needed.

• Conducts inspections, and performs preventive, corrective and
  
  

general maintenance on equipment, buildings, and systems.

• Ensures the status of work orders are up to date using the work
  
  

order (UpKeep) system

• Assists with planning, directing, coordinating, and reviewing the
  
  

work of vendors.

• Coordinates schedules, vehicles, and equipment for staff and vendor
  
  

projects.

• Utilizes IMANs policy and procedures, Federal, State, and local
  
  

legislation for equipment/tool safety and inventory control.

• Assists in scheduling and overseeing work performed by
  
  

subcontractors.

• Maintains appropriate inventory of supplies needed.
• Performs general maintenance/construction repairs including
  
  

carpentry, electrical, plumbing and HVAC. Refers more complex

maintenance/construction needs to the supervisor.

• Attends Planning, Operations and Facilities meetings.
• Coordinates setting up for events, break down and returning space to
  
  

status quo.

• Works with appropriate staff and consultants to ensure campus
  
  

buildings are safe.

• Works on property upkeep and maintenance for all of organization
  
  

properties.

• Enforces and takes scheduled and detailed training on all company
  
  

safety policies and procedures.

• Drive company vehicles to assist with general duties and requests.
• Other responsibilities as requested
  
  

Required Qualifications

• Minimum 3 years related work experience.
• High school diploma or GED.
• Ability to interface with staff, public and clients in a
  
  

professional manner.

• Proficiency in computer use and Microsoft Office and UpKeep.
• Experience working with maintenance tools and equipment
• Must have a valid United States driver\'s license
• Experience in construction or property management.
• Ability to work in multiple teams simultaneously.
  
  

Preferred Qualifications

• Certification or license in HVAC, Plumbing, Electronic or Carpentry
• Associate Degree or relevant work experience
• Experience working in multicultural, multiracial, multi-religious
  
  

environments

Physical Requirements And Working Environment

• Ability to lift up to 50 lbs
• Ability to climb, balance, kneel, crouch, crawl and reach
• Ability to use construction and maintenance equipment
• Ability to work in fluctuating temperatures
• Flexibility to work some evenings, weekends and early mornings on
  
  

occasion

General Skills And Competencies

• Operational Management:**Overseeing the daily operations of the
  
  

facility, ensuring smooth functioning of all systems and processes, and

managing routine maintenance tasks to maintain a safe and efficient

working environment.

• Project Management**: Planning, executing, and overseeing facility
  
  

improvement projects, ensuring timely completion, adherence to budget,

and meeting the quality standards required for each project.

• Vendor Coordination:**Managing relationships with external
  
  

contractors, service providers, and vendors, ensuring effective

communication, coordination, and quality control throughout all stages

of service delivery.

• Budgeting and Cost Control:**Developing and managing budgets for
  
  

facility operations and improvement projects, monito ing expenses, and

ensuring that cost control measures are implemented without compromising

quality.

• Compliance and Safety:**Ensuring the facility complies with all
  
  

relevant safety regulations, building codes, and environmental

standards, and regularly conducting inspections to identify potential

risks and prevent violations.

• Communication Skills:**Facilitating clear and effective communication
  
  

with staff, tenants, contractors, and external stakeholders, and

ensuring that all parties are well-informed about facility updates,

issues, and changes.

• Problem-Solving:**Identifying operational issues, diagnosing
  
  

facility-related problems, and implementing effective solutions to

resolve challenges promptly and minimize downtime or disruption.

• Emergency Preparedness:**Developing and mainta

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Civic and Social Organizations

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