Facilities Manager | National Remote

Chronicle Heritage; Phoenix (AZ); Remote; USD 45,000 - 50,000; Full time

Job summary

A leading heritage consulting firm seeks a proactive and organized Facilities Manager for a 100% remote position. The role involves overseeing office operations, vendor management, and cross-functional collaboration to ensure a productive workplace. Ideal candidates are detail-oriented with strong communication skills and a service-oriented mindset.

Qualifications

• 3+ years in facilities coordination, property management, or related roles.
• Willingness to travel quarterly or less within the U.S.
• Experience managing leased office space and working with landlords.

Responsibilities

• Serve as primary contact for landlords, utilities, and service providers.
• Manage vendor selection and ensure compliance with agreements.
• Support space planning aligned with company growth.

Skills

Strong communication skills

Service-oriented approach

Highly organized

Detail-oriented

Proactive

Ability to manage multiple priorities

Tools

Google Workspace

Project management tools

Job description

Join to apply for the Facilities Manager | National Remote role at Chronicle Heritage.

This range is provided by Chronicle Heritage. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $50,000.00/yr

Company Profile

Chronicle Heritage (formerly PaleoWest) is a heritage consulting firm that employs top cultural resource management professionals. We focus on supporting our clients, advancing industry technologies, and managing non-renewable cultural resources. We prioritize professional development, innovation, and career growth.

Role Overview

We are seeking a proactive, highly organized Remote Facilities Manager to oversee our office operations across the U.S. This role ensures smooth facilities management by collaborating with landlords, utilities, vendors, and staff, supporting a productive and welcoming environment that reflects our values and assists our teams in delivering outstanding services.

This is a 100% remote position, with occasional travel to key locations, fully covered by the company.

Key Responsibilities

Office Coordination & Oversight

• Serve as the primary contact for landlords, utilities, and service providers.
• Maintain logs of lease agreements, utilities, vendor contracts, and office services.
• Track and resolve office service issues.

Vendor & Contract Management

• Manage setup, maintenance, and termination of vendor services.
• Support vendor selection and ensure compliance with agreements.
• Monitor invoices and flag discrepancies.

Facilities Operations & Improvements

• Support moves, changes, and improvements remotely and via site visits.
• Coordinate requests related to access, ergonomics, and repairs.
• Maintain asset inventory and collaborate with IT Support.
• Escalate issues to leadership as needed.

Cross-Functional Collaboration

• Support space planning aligned with company growth.
• Assist with asset management in collaboration with relevant teams.

Required Qualifications

• 3+ years in facilities coordination, property management, or related roles.
• Ability to manage multiple priorities and vendors across locations.
• Strong communication skills and a service-oriented approach.
• Proficiency with Google Workspace and project management tools.
• Highly organized, detail-oriented, proactive, and able to work independently remotely.
• Willingness to travel quarterly or less within the U.S.

Preferred Qualifications

• Experience managing leased office space and working with landlords.
• Knowledge of contract management and invoice tracking.
• Understanding of workplace safety, accessibility, and compliance.
• Experience in professional services or distributed teams.
• Familiarity with inventory and reporting tools like Airtable or Salesforce.
• Passion for creating positive, inclusive work environments remotely.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing