Facilities Coordinator

JLL; Chandler (AZ); On-site; USD 42,000 - 59,000; Full time

Job summary

JLL in Chandler, AZ is seeking a Facility Administration specialist to support the Facilities Management team with daily operations and client coordination. You will assist with property management tasks, maintain records, and help ensure smooth office functions.

You will coordinate vendors, meetings, and events, monitor maintenance activities, and provide clear communication to clients and staff, delivering reliable, professional service in a fast-paced environment.

Qualifications

• 2+ years of facility or property administration experience.
• GED or high school diploma required.
• Superior customer service and client orientation.
• Proficient in Excel and able to customize admin reports.
• Ability to plan and manage work under time constraints.
• Strong multitasking abilities and self-direction.
• Strong MS Office, written and verbal communication, and people skills.
• Excellent organizational skills and collaborative approach.

Responsibilities

• Assist Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Provide general overall facility management services including continuous monitoring of office/facility.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.

Skills

Facility Administration

Customer Service

Excel

MS Office

Report Customization

Time Management

Multitasking

Written Communication

Organizational Skills

Education

GED/High School Diploma

Tools

Microsoft Excel

MS Office Suite

Job description

What This Job Involves -

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.

What This Job Involves -

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.

What is your day to day?

• Assist Facility Management Team with tactical planning for the team’s goals and objectives


• Provide facility specific assistance to the project management team as needed or requested


• Manage and maintain small facility management tasks as assigned


• Coordinate special events in support of client or JLL


• Provide support for meetings and conference room reservations as needed and directed


• Assist with the coordination and scheduling of maintenance activities


• Provide general overall facility management services including continuous monitoring of office/facility


• Act as an interface with client, visitors and guests


• Ensure appropriate follow up with customers


• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Required Qualifications

• 2+ years’ experience with Facility or Property Administration


• GED or High school diploma


• Superior customer service skills and orientation


• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Preferred Qualifications

• Ability to plan and manage work under time constraints


• Ability to multitask and work without direct supervision


• Proficient in MS Office, and possess strong written, verbal and people skills


• Strong organizational skills and collaborative style