FACILITIES COORDINATOR

OAA Orthopaedic Specialists; Allentown (Lehigh County); On-site; USD 52,000 - 74,000; Part time

Job summary

OAA Orthopaedic Specialists seeks a part-time Facility Operations Manager to oversee the daily operations and maintenance of their offices. This pivotal role includes supervising courier staff, managing service contracts, and ensuring compliance with safety standards and procedures. The ideal candidate will have 3-5 years of facility management experience, strong communication skills, and a proven ability to lead teams. Join a dedicated team committed to providing excellent facility services.

Qualifications

• 3-5 years of prior facility management experience.
• Strong understanding of facility management procedures.
• Experience supervising others and managing service contracts.

Responsibilities

• Oversees daily operations and maintenance of all OAA office locations.
• Supervises and schedules courier staff, ensuring efficiency.
• Manages service contracts and compliance with safety regulations.

Skills

Communication

Organizational

Problem Solving

Decision Making

Team Leadership

Multitasking

Job description

Employee Type: Part-Time – 30-35 hours per week

Oversees the daily operations of facility services for all OAA office locations. Ensures that OAA Offices are maintained at a high level of cleanliness and all safety standards are upheld. Supervises and coordinates courier staff schedules. Completes miscellaneous projects as assigned.

Essential Functions

• Responsible for the efficient, timely, and accurate completion of facility maintenance functions. Coordinates the maintenance of office space in all locations.
• Assists Leadership Team in developing short- and long-term goals and strategies. Provides suggestions and recommendations.
• Responsible for effective communication, coordination, and working relationships with external clients, customers, contractors, and officials.
• Initiates and negotiates bids with contractors.
• Responsible for the positive and prompt response to maintenance requests through the Facilities Ticketing system.
• Perform regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade.
• Coordinates building inspections and compliance and oversees inspection and testing of projects and identifies problems and resolves them quickly and effectively.
• Coordinates and communicates office fire marshal inspections with Property Management Group.
• Collaborates with Director of Clinical Operations in preparing Emergency Preparedness program.
• Collaborates with Safety Officer, communicates concerns, provides recommendations, and monitors resolution to ensure compliance with established safety policies and regulations.
• Responsible for negotiating service contracts – HVAC, Extinguishers, Cleaning Maintenance, Casting and X-Ray Equipment, Snow Removal, etc.
• Regulates work flow to ensure maximum efficiency. Monitors utilization of equipment, facilities, and personnel.
• Works closely with other departments to maintain schedules and implement changes and revisions in operational procedures.
• Manages and schedules part time Courier staff.
• Trains, advises, and counsels Couriers as needed and provides suggestions to improve performance and productivity and conducts performance appraisals as assigned.
• Responsible for maintaining effective communication, coordination, and working relationships with all Co-workers and management.
• Other duties as assigned.
  
  

Supervisory Responsibilities

Supervises Couriers by carrying out supervisory responsibilities in accordance with the organization’s policies, procedures, and applicable laws. Assigns and directs work schedule of couriers. Participates in the interview and hiring process of new couriers.

• 3-5 years of prior facility management experience.
• Excellent understanding of facility management procedures.
• Extensive knowledge of budgeting, service contracts, and leasing agreements.
• Previous experience supervising others.
• Decision-making and team-leadership experience.
• Strong communication organizational and problem-solving skills.
• Ability to multitask and excellent listening skills.
• Ability to communicate effectively and develop and maintain effective relationships.