Area Facilities Coordinator (Nature & SunCoast)

Florida Cancer Specialists & Research Institute; Tampa (FL); Remote; USD 50,000 - 75,000; Full time

Job summary

A leading organization in cancer care is seeking a Facilities Coordinator to enhance service delivery in clinics. The role involves managing work orders, ensuring facility compliance, and supporting operational improvements across multiple locations. Candidates should possess strong communication skills and relevant experience, aiming for patient satisfaction and regulatory adherence.

Benefits

Tuition reimbursement

401-K match

Pet insurance

Legal insurance

Qualifications

• 5 years of facilities experience required.
• BA degree preferred, HS graduation required.

Responsibilities

• Respond to clinic inquiries and ensure timely service delivery.
• Create work orders and maintain files regarding facilities.
• Inspect and report on sites quarterly.

Skills

Interpersonal skills

Attention to detail

Verbal communication

Education

BA degree in a related field

High School graduation

Job description

Date Posted:

2025-04-24

Country:

United States of America

Location:

Florida - Remote WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

Come join us today!

SUMMARY:

This role supports Area Director in the maintenance and standardization of environment of care in FCS facilities. Coordinator ensures clinics satisfaction with vendors and facilities services as well as compliance with regulatory requirements. Coordinator ensures work orders and vendor services are performed timely and too expectations in order to maintain and repair facilities. Coordinator identifies defects and deficiencies in facilities and makes recommendations and coordinates improvements. This position will support the Nature and Suncoast areas.

PRIMARY TASKS AND RESPONSIBILITIES:

• Responds to clinics inquires and concerns. Ensures timely and quality service delivery, follows up with clinics to ensure customer satisfaction.
• Creates work orders as needed while visiting sites, communicates work orders to technicians and assists management in resolving problems.
• Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
• Maintains files on work orders, proposals, and department files.
• Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
• Processes invoices and ensures proper cost center coding.
• Inspects and provides site report for each assigned clinic quarterly.
• Responsible for auditing emergency plans and site annually
• Recommends improvements to plans and infrastructure to maximize reliability
• Serves as emergency contact for Facilities Issues in assigned area
• Coordinates clinic projects under $100k
• Uses I-Pad/PC for work order system, email, and training.
• Assist with process and procedure training.

EDUCATION/CERTIFICATIONS & LICENSES:

• Valid Driver’s License, in state of residency, for travel to clinics. Compliance with the Company’s Driver Safety Operations and Motor Vehicle Records Check Policy is required.
• BA degree in a related field preferred, HS graduation required.

EXPERIENCE:

• Minimum of five years of facilities experience is required.

CORE COMPETENCIES, KNOWLEDGE/SKILLS/ABILITIES:

• Must have high level of interpersonal skills to handle contractors and sub-contractors.
• Position requires demonstrated poise, tact, and diplomacy.
• Excellent attention to detail.
• Must be able to work in a fast-paced environmental with demonstrated ability to juggle multiple competing tasks and demands.
• Strong verbal communications skills.
• Participate in all meetings, conference calls, and other matters dealing with all Company facilities as needed.
• Relay messages to vendors and managers as requested.
• Coordinate movement/relocation of administrative workstations. Contacts vendor and oversees the actual move of furniture and workstations.
• Always maintain and ensure the confidentiality of all patient and employee information.
• Will be expected to work at any Company location to help meet the company’s business needs.
• Will be expected to work overtime when given sufficient notice of required overtime.
• Comply with all Federal and State laws and regulations pertaining to patient care, patients’ rights, safety, billing, human resources and collections. Adhere to all Company and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan.

VALUES:

• Patient First – Keeping the patient at the center of everything we do
• Accountability – Taking responsibility for our actions
• Commitment & Care – Upholding FCS vision through every action
• Team – Working together, one team, one mission

Expectations for all Employees

Every FCS employee is expected to regularly conduct themselves in a professional and respectful manner, to comply with all labor laws, workplace policy and workplace practices. Employees are expected to bring issues of any forms of workplace harassment, discrimination, or other potential improprieties to the attention of their management or the human resources department.

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SCREENINGS – Background, drug, and nicotine screens

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. All offers of employment at Florida Cancer Specialists & Research Institute are contingent upon clear results of a thorough background screening. Additionally, as a condition of employment, FCS requires all new hires to receive various vaccinations, including the influenza vaccine, barring an approved exemption. In addition, FCS is a drug-free workplace, and all new hires will be subject to drug/ nicotine testing. Medical Marijuana cards are not recognized.

EEOC

Florida Cancer Specialists & Research Institute (FCS) is committed to helping individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at FCS, please email FCS Recruitment ( [e-mail] ) for further assistance. Please note this email address is intended to request an accommodation as part of the application process. Any other correspondence will not receive a response.

FCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.