Facilities Contracts Specialist - Compliance & Coordination

University of Southern California; Los Angeles (CA); Hybrid; USD 63,000 - 68,000; Full time

Job summary

The University of Southern California (USC) Department of Facilities Planning & Management seeks a Contract Services Coordinator to plan, coordinate, and administer service contracts. You will review agreements, ensure compliance with policies and laws, and maintain contract logs and an internal database.

Responsibilities include preparing documents, routing for approvals, liaising with vendors, and generating reports.

Qualifications

• 5 years of combined experience/education as a substitute for minimum work experience
• Ability to comprehend contract language.
• Experience in facilities maintenance and contract administration.
• Demonstrated skill and ability to draft requests for proposals and contractual agreements from standard, existing university contracts.
• Customer service experience.
• Proficiency with relevant scanning/imaging applications (e.g., Adobe Acrobat Pro).
• Excellent written and oral communication skills.

Responsibilities

• Prepares contract documents, amendments, and other documents related to specific projects or services for the department.
• Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.
• Routes documents for internal approval and external signature; uploads to the project management system.
• Reviews contract request documentation for completeness and insurance certificates for compliance.
• Communicates with project managers, consultants, architects, and contractors to obtain information to create contract documents.

Skills

Contract language

Customer service

Communication skills

MS Office

Vendor coordination

Education

Associate's degree

Bachelor’s degree

Tools

Adobe Acrobat Pro

Project management system

MS Excel

MS Word

Job description

The University of Southern California (USC) Department of Facilities Planning & Management seeks a Contract Services Coordinator to plan, coordinate, and administer service contracts. You will review agreements, ensure compliance with policies and laws, and maintain contract logs and an internal database.

Responsibilities include preparing documents, routing for approvals, liaising with vendors, and generating reports.