Facilities Contract Administrator

PeopleAdmin, Inc.; Burlington (VT); Hybrid; USD 67,000 - 75,000; Full time

Benefits offered by this job

Hybrid schedule

Background check required

Job summary

The University of Vermont is seeking a Facilities Contract Administrator to oversee contract procurement, administration, and related business processes, interfacing with Facilities Management units, central partners, contractors and campus stakeholders.

Responsibilities include managing service, maintenance, construction and professional service contracts, supporting budget development, and driving continuous improvement of contractual structures to improve operations and customer service.

Qualifications

• Bachelor’s degree in business administration, public administration, supply chain/procurement, accounting, facilities management, construction management or related field and three years of relevant experience.
• Experience coordinating contracts, service agreements, procurement processes, projects or vendor relationships.
• Demonstrated ability to interpret contract language, specifications, policies and financial information.
• Experience preparing scopes, solicitation materials, evaluation documentation, requisitions, purchase orders or invoice reconciliations.
• Strong analytical, writing, facilitation, organization and problem-solving skills.
• Ability to manage numerous concurrent agreements and deadlines with a high degree of accuracy and discretion.

Responsibilities

• Oversee contract procurement, contract administration, and related business processes.
• Serve as liaison among Facilities Management units, central business partners, contractors, consultants, and campus stakeholders.
• Administer service, maintenance, construction, and professional service contracts; oversee departmental purchasing and financial processes.
• Support budget development and financial reporting; coordinate project accounting activities.
• Lead continuous improvement of contractual structures to enhance operational effectiveness and customer service.

Skills

Analytical

Writing

Facilitation

Organization

Problem-solving

Contract interpretation

Education

Bachelor’s degree in business administration/public administration/ procurement/ accounting/ facilities management/ construction management

Tools

ERP

e-procurement

contract-lifecycle

IWMS/work-order

document-management

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Be sure to carefully review and update your application information before submitting an application!

UVM is recruiting for a Facilities Contract Administrator to provide oversight for contract procurement, contract administration, and associated business processes, as well as departmental and Facilities Management operational support as needed. This position serves as a key liaison among Facilities Management units, central business partners, contractors, consultants, and other campus stakeholders.

The position is responsible for administering service, maintenance, construction, and professional service contracts; overseeing departmental purchasing and associated financial processes; supporting budget development and financial reporting; coordinating project accounting activities; and leading continuous improvement of contractual structures that enhance operational effectiveness and customer service. This role promotes fiscal stewardship, regulatory compliance, environmental sustainability, social responsibility, and operational excellence while supporting the University’s strategic objectives.

Minimum Qualifications (or equivalent combination of education and experience)

• Bachelor’s degree in business administration, public administration, supply chain/procurement, accounting, facilities management, construction management or related field and three years of relevant experience
• Experience coordinating contracts, service agreements, procurement processes, projects or vendor relationships.
• Demonstrated ability to interpret contract language, specifications, policies and financial information.
• Experience preparing scopes, solicitation materials, evaluation documentation, requisitions, purchase orders or invoice reconciliations.
• Strong analytical, writing, facilitation, organization and problem-solving skills.
• Ability to manage numerous concurrent agreements and deadlines with a high degree of accuracy and discretion.

Desirable Qualifications

• Public-university, government or other regulated public-sector contracting experience.
• Experience with facilities operations contracts such as custodial, waste, grounds, snow, HVAC , elevators, life safety, controls, fleet, utilities or outsourced maintenance.
• Experience with ERP , e-procurement, contract-lifecycle, IWMS /work-order, document-management and reporting systems.
• Public procurement or contract-administration certification, or willingness to obtain an appropriate certification after hire.
• Experience developing vendor scorecards, KPIs, service-level requirements and corrective-action plans.

Anticipated Pay Range

Anticipated Pay Range $67,000 to $75,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 09/24/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Purchasing PC2 X

Posting Number

Posting Number S6319PO

Department

Department Finance and Facilities Admin/11013

Position Number

Position Number 00028006

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please specify here where applicable. Enter "NA" if not applicable.

  (Open Ended Question)

• How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • HigherEdJobs
  • Inside Higher Ed
  • LinkedIn
  • Seven Days
  • UVM Employee (Please specify below)
  • UVM Employment Web Site
  • Vermont JobLink (Department of Labor)
  • Other (Please specify below)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Last refresh: Thursday August 19, 2021 10:58:39 PM