Procurement Analyst 2 CX - Limited

UCLA; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

UCLA Facilities Management Procurement is seeking a Procurement Analyst 2 to manage high-volume purchasing, supplier relations, and strategic sourcing for MRO parts and supplies. The role supports emergency and routine orders, ensuring accurate records in MAXIMO and BruinBuy Plus.

The successful candidate will have strong organizational, mathematical, and communication skills, with a Bachelor's degree and familiarity with procurement principles.

Qualifications

• Knowledge of value-added purchasing including need analysis, vendor selection, substitutions, and negotiations.
• Strong organizational ability to manage high volume, changing deadlines and interruptions.
• Ability to prioritize tasks independently with minimal direction.
• Exceptional problem solving and communication skills to resolve order issues with vendors and campus units.
• Mathematical skills for basic arithmetic, fractions, percentages and quantities.
• Excellent customer service and interpersonal skills for diverse campus staff and vendors.
• Experience with telephone etiquette and multi-tasking in a fast-paced office.
• Strong command of English grammar for business correspondence.
• Knowledge of accounting/procurement concepts related to accounts payable, purchasing, receiving, and inventory control is preferred.
• Proficiency with MS Excel and word processing; familiarity with data systems and reporting tools is preferred.
• Working knowledge of MAXIMO and barcode systems; mechanical aptitude related to MRO items is preferred.
• Experience with multi-shift storeroom operations and satellite storage areas is preferred.

Responsibilities

• Process purchase orders and related procurement documents.
• Coordinate with vendors and university departments to ensure timely orders and accurate records.

Skills

Vendor negotiation

Organizational skills

Task prioritization

Problem solving

Mathematical ability

Education

Bachelor's degree

Tools

MAXIMO

BruinBuy Plus

Job description

Special Instructions to Applicants

Include resume with completed filled out application. This is a limited appointment for less than 1000 hours.

Include resume with completed filled out application. This is a limited appointment for less than 1000 hours.

Department Summary

Facilities Management (FM) logistics, the Materiel Management department, consists of warehousing inventory and storage management which includes maintenance, repair and operations inventory, stores to facilitate FM operations (skilled crafts, engineers, project managers, other campus departments, etc.), supply chain management, procurement and purchasing, contracting and strategic sourcing. The department has two components: Warehouse and Stores and Procurement and Purchasing. Materiel Management provides business and support services to the FM Division (1000+ employees, 50+ cost centers whose function complexity covers HVAC, chemicals, technology, personnel services, landscaping and grounds, electrical, plumbing, custodial, carpentry, painting, roofing, sheet metal, masonry, elevators, signage and, hardware and locks) and other Administration departments. Materiel Management-Procurement is the only department on campus with a delegation of $25 thousand per order; other campus departments are limited to $2,500. Due to this high delegation Materiel Management is available for purchase orders for the campus during emergencies and breaks facilitated through the Facilities Management 24/7/365 Trouble Call Center. Procurement operates with a 24hour turnaround for all normal orders, processing 65 orders per day, spending $25 million annually with 30% of all requests processed as emergency/rush orders.

Position Summary

Facilities Management logistics, the Materiel Management department, consists of warehousing inventory and storage management which includes maintenance, repair and operations inventory, stores to facilitate FM operations (skilled crafts, engineers, project managers, other campus departments, etc.), supply chain management, procurement and purchasing, contracting and strategic sourcing. Materiel Management-Procurement has a high delegation of $25K per order and is available for purchase orders for the campus during emergencies and breaks facilitated through the Facilities Management 24/7/365 Trouble Call Center. Procurement operates with a 24-hour turnaround for all normal orders, processing 65 orders per day, spending $25 million annually with 30% of all requests processed as emergency/rush orders. If you are up to the challenge and would like to be part of our team, please apply. We'd love to meet you! We'd love to welcome you to UCLA Facilities Management!

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 1. Knowledge of and skills necessary for effective value-added purchasing, including need analysis, selection of item(s), proposal analysis, negotiation, substitutions, vendor selection, local vendor market, etc. (Required)
• 2. Superior organizational ability to work efficiently and bring closure to projects when faced with changing deadlines and frequent interruptions or distractions in a high volume, high visibility department with minimum direction. (Required)
• 3. Ability to organize/prioritize tasks, exercise discretion in prioritizing and responding to requests or tasks while working independently and following through with minimal direction. (Required)
• 4. Exceptional problem solving and communication skills along with a high degree of persistency to investigate and resolve order related problems with vendors, and internal Facilities Management and Administration units. Assure these changes are reflected in MAXIMO and BruinBuy Plus. (Required)
• 5. Mathematical skills required to accurately add, subtract, multiply and divide whole numbers, fractions, and decimals. Ability to perform mathematical operations involving weight, measures, and percentages. (Required)
• 6. Strong customer service and interpersonal skills to effectively communicate and maintain cooperative working relationships with requester, vendor, Administration and University staff - a diverse body of skilled and un-skilled personnel as well as professional, clerical, and management. (Required)
• 7. Extensive use of telephone, calculator, typewriter, and computer requiring knowledge of telephone etiquette, voice mail, and manual dexterity. Ability to perform effectively under conditions of fluctuating workload. (Required)
• 8. Knowledge of English grammar, spelling, punctuation as utilized in typing various types of business correspondence, such as: reports, letters, purchase requisitions, purchase orders, and LVOs. (Required)
• 9. Working knowledge of accounting/procurement principles and practices as they apply to accounts payable, purchasing, receiving and inventory control of MRO parts and supplies. Working knowledge of UC/UCLA accounting/procurement principles and practices. (Preferred)
• 10. Working level of proficiency in standard spreadsheet and word processing software. Knowledge of data input systems and the Internet. Understanding of software applications/system relationships/linkages to run reports, perform extensive navigation, analyze, identify and resolve related issues. (Preferred)
• 11. Working knowledge of computerized maintenance management systems (MAXIMO) and bar coding system (hardware and software). General mechanical aptitude as it relates to MRO parts and supplies. (Preferred)
• 12. Working knowledge of multi-shift storeroom operations incorporating satellite storage areas (including establishment and consolidation of satellite storage areas, categorization of parts and computerization of this information). Working knowledge of standard safe work practices. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

Monday - Friday | 7:30 a.m. to 4:30 a.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Procurement%20Analyst%202%20CX%20(TBD_1000274)