Facilities & Construction Administrative Specialist

New Horizon Academy; Minneapolis (MN); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

401K match

Health insurance

Dental insurance

Life insurance

Childcare discount

Paid time off

Holiday pay

Career advancement

Education/training

Job summary

New Horizon Academy in Minneapolis is seeking an Administrative Assistant to support day-to-day facility operations across our schools and corporate office. You will coordinate with vendors, internal staff, and maintenance teams to keep buildings safe, functional, and well maintained.

The role includes assisting with project logistics for remodels and new facilities, managing records, scheduling meetings, and processing invoices. Strong organizational and communication skills are essential.

Qualifications

• Associate degree in business administration or related field preferred.
• 1–2 years in a professional/administrative role.
• Strong organizational and communication skills; detail oriented.
• Proficient with MS Office suite and database software.

Responsibilities

• Supports leadership and facilities teams in daily operations.
• Coordinate with vendors and internal staff to address facility issues.
• Administer facilities software; generate and distribute reports.
• Assist with meetings, documentation and policy communication.
• Review vendor invoices and ensure contractual compliance.

Skills

Highly organized

Excellent communication

Time management

Multitasking

Education

Associate degree in business administration

Tools

Word

Excel

Outlook

PowerPoint

Databases

Job description

New Horizon Academy in Minneapolis is seeking an Administrative Assistant to support day-to-day facility operations across our schools and corporate office. You will coordinate with vendors, internal staff, and maintenance teams to keep buildings safe, functional, and well maintained.

The role includes assisting with project logistics for remodels and new facilities, managing records, scheduling meetings, and processing invoices. Strong organizational and communication skills are essential.