Facilities & Construction Admin: Project Support Pro

New Horizon Enterprises, Inc; Plymouth (MN); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

401K with Employer Match

Health, dental and life insurance

Paid Time Off and Holiday Pay

Job summary

New Horizon Academy is seeking an Construction and Facility Administrative Assistant to support day-to-day facility operations at the Plymouth, MN location and corporate office. The role involves coordinating with schools, vendors, and maintenance staff to ensure safety, aesthetics, and functional efficiency across facilities.

You will manage work orders, help with remodels/new construction submittals, and assist in budgeting, procurement, and reporting.

Qualifications

• Associate degree in business administration, office administration, or a related field preferred.
• 1-2 years of experience in a professional setting (preferably administrative).
• Highly organized with strong attention to detail.
• Proficient in Word, Excel, Outlook, PowerPoint and various database software.
• Excellent oral and written communication skills; ability to edit documents for accuracy.
• Self-starter and takes the initiative to improve processes.
• Ability to determine priorities and manage multiple responsibilities.
• Consistent attention to detail and ability to meet deadlines.
• Flexible and team oriented; capable of working independently.
• Experience in a fast-paced environment.
• Must pass the Applicant Background Study required by the Department of Human Services

Responsibilities

• Supports executive leadership and facility management staff with daily administrative tasks for construction and facilities.
• Coordinates with schools, vendors, procurement, and in-house maintenance to address facility-related issues.
• Manages facilities software, tracks work orders, vendors, and building information; generates reports.
• Organizes meetings and events, assists with facility grants and related support.
• Documents and communicates departmental policies and procedures.
• Communicates with internal and external stakeholders to resolve facility issues.
• Reviews vendor invoices and ensures contractual compliance.
• Maintains department files, contracts, and building plans.
• Attends facilities and construction meetings and follows up on action items.
• Submits and tracks city submittals for remodels and new construction; coordinates inspections.
• Assists with licensing, insurance, and invoicing for company-owned vehicles.

Skills

Organized

Communication

Self-starter

Prioritization

Attention to detail

Team player

Flexibility

Education

Associate degree in business or related field

Tools

Word

Excel

Outlook

PowerPoint

Databases

Job description

New Horizon Academy is seeking an Construction and Facility Administrative Assistant to support day-to-day facility operations at the Plymouth, MN location and corporate office. The role involves coordinating with schools, vendors, and maintenance staff to ensure safety, aesthetics, and functional efficiency across facilities.

You will manage work orders, help with remodels/new construction submittals, and assist in budgeting, procurement, and reporting.