Construction and Facility Administrative Assistant

New Horizon Enterprises, Inc; Plymouth (MN); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

401K with Employer Match

Health, dental and life insurance

Paid Time Off and Holiday Pay

Job summary

New Horizon Academy is seeking an Construction and Facility Administrative Assistant to support day-to-day facility operations at the Plymouth, MN location and corporate office. The role involves coordinating with schools, vendors, and maintenance staff to ensure safety, aesthetics, and functional efficiency across facilities.

You will manage work orders, help with remodels/new construction submittals, and assist in budgeting, procurement, and reporting.

Qualifications

• Associate degree in business administration, office administration, or a related field preferred.
• 1-2 years of experience in a professional setting (preferably administrative).
• Highly organized with strong attention to detail.
• Proficient in Word, Excel, Outlook, PowerPoint and various database software.
• Excellent oral and written communication skills; ability to edit documents for accuracy.
• Self-starter and takes the initiative to improve processes.
• Ability to determine priorities and manage multiple responsibilities.
• Consistent attention to detail and ability to meet deadlines.
• Flexible and team oriented; capable of working independently.
• Experience in a fast-paced environment.
• Must pass the Applicant Background Study required by the Department of Human Services

Responsibilities

• Supports executive leadership and facility management staff with daily administrative tasks for construction and facilities.
• Coordinates with schools, vendors, procurement, and in-house maintenance to address facility-related issues.
• Manages facilities software, tracks work orders, vendors, and building information; generates reports.
• Organizes meetings and events, assists with facility grants and related support.
• Documents and communicates departmental policies and procedures.
• Communicates with internal and external stakeholders to resolve facility issues.
• Reviews vendor invoices and ensures contractual compliance.
• Maintains department files, contracts, and building plans.
• Attends facilities and construction meetings and follows up on action items.
• Submits and tracks city submittals for remodels and new construction; coordinates inspections.
• Assists with licensing, insurance, and invoicing for company-owned vehicles.

Skills

Organized

Communication

Self-starter

Prioritization

Attention to detail

Team player

Flexibility

Education

Associate degree in business or related field

Tools

Word

Excel

Outlook

PowerPoint

Databases

Job description

Construction and Facility Administrative Assistant

Job Category: Corporate Office

Requisition Number: CONST006541

• Posted : August 20, 2026
• Full-Time

Locations

Showing 1 location

3405 Annapolis Lane N Suite 100 Plymouth, MN 55447, USA

This full-time position is responsible for supporting all day-to-day facility-related issues within the New Horizon Academy and Kinderberry Hill Early Childhood Education schools and at the corporate office. This includes direct liaison with schools, vendors, procurement, accounting and in-house maintenance technicians. The Administrative Assistant will work with internal facility technicians and outside vendors to ensure the overall integrity and operational functionality of these facilities while maintaining aesthetics and safety standards. The Administrative Assistant will also assist in the design, permitting and construction phases in the development of new schools as well as for remodel projects. This position reports to theVice Presidentof Construction and Facilities.

ESSENTIAL FUNCTIONS

• Supports Vice President of Construction and Facilities, Construction Project Manager, Facilities Manager,Facility Maintenance Supervisorand Purchasing Manager. Provides corporate support to facility management field team.
• Collaborates with outside vendors and internal facility technicians to efficiently manage requests from schools to address facility-related issues including but not limited to building and outside repairs, lawn and snow removal work, waste management, monthly preventive maintenance, pest control and routine testing.
• Administrator of facilities software and database to manage work orders, managevendors, andtrack building and fleet information. This includes generating and distributing necessary reports from facilities software.
• Collaborate with Administrative staff to organize meetings and events, compile facility grants and provide other facility-related support as needed.
• Assist with documentation and communication of departmental policies & procedures.
• Communicates through direct contact and internal & external written correspondence to provide information and resolve issues within the department.
• Coordinates with vendors to provide building maintenance, enhancements and repairs. Responsible for reviewing and approving vendor invoices and for verifying that vendors are meeting their contractual agreements as established by the Purchasing Manager.
• Maintains department files, records, proposals, contracts as well as building plans.
• Attend regular facilities & constructionmeetings and follow up with action items; attend and coordinate other meetings and conference calls as assigned.
• Submit and track city submittals for remodels & new construction.
• Works with accounting to verify that all construction-related pay applications and invoices are tracked properly.
• Schedules and coordinates testing and building inspections as needed for new and existing properties.
• Assists fleet and equipment manager with licensing, insurance and invoicing related to maintaining company-owned vehicle.

QUALIFICATIONS

• Associate degree in business administration, office administration, or a related field preferred.
• 1-2 years of experience in a professional setting (preferably within an administrative role)
• Highly organized.
• Proficient in Word, Excel, Outlook, PowerPoint & various database software
• Excellent oral and written communication skills; ability to edit documents for accuracy
• Self-starter and takes the initiative to improve processes
• Ability to determine priorities and manage multiple responsibilities
• Consistent attention to detail
• Ability to meet tight deadlines
• Flexible
• Team oriented; works well with others, but can also work independently
• Experience in a fast-paced environment
• Must pass the Applicant Background Study required by the Department of Human Services

BENEFITS

• Hourly Range: $24 - $25
• Fun, passionate, professional work environment
• 401K with Employer Match
• Health, dental and life insurance
• Paid Time Off and Holiday Pay

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements, New Horizon Academy reserves the right to modify, add, or remove duties as necessary or desired. E.O.E.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.