Facilities Budget & PO Management Specialist

VSP Vision Care; United States; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Bonuses and commissions

Equal opportunity employer

Drug-free workplace

Job summary

VSP Vision Care is seeking a facilities accounting professional to perform standard bookkeeping tasks and oversee vendor financial data. You will manage PO processing, invoice handling, and posting to building ledgers across multiple lines of business, ensuring accurate budget tracking and timely payments.

Candidate should have 1–2 years in accounting, strong data entry, and experience with SAP, Coupa, and Excel.

Qualifications

• Experience in a accounting environment with attention to detail.
• Knowledge of clerical or construction bookkeeping principles.
• Accurate arithmetic and data entry required.
• Strong organizational skills and meeting tight deadlines.

Responsibilities

• Perform standard facilities bookkeeping and accounting tasks.
• Oversee vendors’ financial data across all lines of business.
• Process 1,000+ purchase orders annually.
• Manage subsidiary accounts and post transactions to ledgers.
• Handle PO management, invoicing, and supplier communications.
• Coordinate with Construction Managers on budgeting and invoices.
• Ensure accurate data input into accounting workbooks and SRM.
• Monitor cash flow and follow up on delayed invoicing.
• Maintain fixed asset records including depreciation.
• Review, code, and approve non-PO invoices; resolve invoice issues.
• Collaborate with finance to track assets and depreciation.

Skills

Experience in accounting

Clerical bookkeeping

10-key by touch

Alpha-numeric data entry

Organizational skills

Remote/hybrid engagement

Tools

SAP

Coupa

VIM

Smartsheet

FEXA

MS 365

Advanced Excel

Job description

VSP Vision Care is seeking a facilities accounting professional to perform standard bookkeeping tasks and oversee vendor financial data. You will manage PO processing, invoice handling, and posting to building ledgers across multiple lines of business, ensuring accurate budget tracking and timely payments.

Candidate should have 1–2 years in accounting, strong data entry, and experience with SAP, Coupa, and Excel.