Facilities Budget & Invoicing Specialist (Hybrid)

VSP Vision; United States; Hybrid; USD 22,000 - 31,000; Full time

Job summary

VSP Vision is seeking a Facilities bookkeeping specialist to support accounting for construction projects, vendor payments, and PO management. You will ensure accurate data entry, reconcile invoices, and maintain depreciation records while collaborating with finance partners.

The role emphasizes precision, timely processing of invoices, and strong communication with vendors and internal teams to keep budgets up to date across all locations.

Qualifications

• One to two years of experience in an accounting environment.
• Knowledge of clerical or construction bookkeeping principles and practices.
• Ability to perform detailed work with numerical data and to make arithmetic computations accurately.
• Excellent organizational skills and the ability to meet tight deadlines 10-key by touch.
• Ability to key both alpha and numeric.
• Clean credit history as reported by credit report.

Responsibilities

• Oversee the building vendors’ financial data and accounting practices across all LOBs.
• Create and track 1,000+ purchase orders annually.
• Manage subsidiary accounts by verifying, allocating, and posting transactions to GL accounts.
• PO management, processing and confirming invoices, and working with suppliers on delinquent invoicing.
• Coordinate with Construction Managers to ensure budget tracking and invoice management for projects.
• Input data into accounting workbooks and SRM for accurate records and reports.
• Track cash flow to invoices and follow up on vendor payments to maintain budget accuracy.
• Maintain records for fixed assets, including depreciation, purchases, and disposals.
• Manage VIM invoicing, review, code, and approve non-PO invoices; resolve invoice issues.
• Collaborate with finance to track assets and depreciation.

Skills

Detail oriented

Strong numeracy

Organizational skills

Communication and coordination

Problem solving

Attention to deadlines

Tools

SAP

Coupa

VIM

Smartsheet

FEXA

Microsoft 365

Excel

Job description

VSP Vision is seeking a Facilities bookkeeping specialist to support accounting for construction projects, vendor payments, and PO management. You will ensure accurate data entry, reconcile invoices, and maintain depreciation records while collaborating with finance partners.

The role emphasizes precision, timely processing of invoices, and strong communication with vendors and internal teams to keep budgets up to date across all locations.