Facilities Budget Coordinator

VSP Vision Care; United States; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Bonuses and commissions

Equal opportunity employer

Drug-free workplace

Job summary

VSP Vision Care is seeking a facilities accounting professional to perform standard bookkeeping tasks and oversee vendor financial data. You will manage PO processing, invoice handling, and posting to building ledgers across multiple lines of business, ensuring accurate budget tracking and timely payments.

Candidate should have 1–2 years in accounting, strong data entry, and experience with SAP, Coupa, and Excel.

Qualifications

• Experience in a accounting environment with attention to detail.
• Knowledge of clerical or construction bookkeeping principles.
• Accurate arithmetic and data entry required.
• Strong organizational skills and meeting tight deadlines.

Responsibilities

• Perform standard facilities bookkeeping and accounting tasks.
• Oversee vendors’ financial data across all lines of business.
• Process 1,000+ purchase orders annually.
• Manage subsidiary accounts and post transactions to ledgers.
• Handle PO management, invoicing, and supplier communications.
• Coordinate with Construction Managers on budgeting and invoices.
• Ensure accurate data input into accounting workbooks and SRM.
• Monitor cash flow and follow up on delayed invoicing.
• Maintain fixed asset records including depreciation.
• Review, code, and approve non-PO invoices; resolve invoice issues.
• Collaborate with finance to track assets and depreciation.

Skills

Experience in accounting

Clerical bookkeeping

10-key by touch

Alpha-numeric data entry

Organizational skills

Remote/hybrid engagement

Tools

SAP

Coupa

VIM

Smartsheet

FEXA

MS 365

Advanced Excel

Job description

With moderate supervision, perform a variety of standard Facilities bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records.

Oversee the building vendors’ financial data and accounting practices across all LOBs.

On average, create and track 1,000+ purchase orders on an annual basis.

Manage several subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts across all LOBs.

Main, include: ordering shopping carts, purchase order (PO) management and tracking, processing and confirming invoices, working with suppliers on delinquent invoicing.

Work with Construction Managers and Facilities Specialist to ensure that accurate budget tracking, invoice management, and accurate PO management are considered for new and existing projects.

Ensure that all financial and transactional data are inputted accurately into accounting workbooks and SRM to ensure accurate financial records and reports.

Track cash flow to invoices that are delayed and follow up on vendors’ payments on a routine basis to ensure Facilities budget workbooks are kept meticulously accurate.

Maintain the records for fixed assets, including depreciation, purchase, and sale of assets.

Manage VIM invoicing, review, code, and approve non-PO invoices; problem-solve incoming invoices.

Work closely with finance partner to track assets and depreciation.

Job Specifications

Typically Has The Following Skills Or Abilities

• One to two years of experience in an accounting environment
• Knowledge of clerical or construction bookkeeping principles and practices
• Ability to perform detailed work with numerical data and to make arithmetic computations accurately
• Excellent organizational skills and the ability to meet tight deadlines 10-key by touch (7,000 ksph)
• Ability to key both alpha and numeric (6,000 ksph)
• Clean credit history as reported by credit report
• For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

Preferred Skills

• Experience supporting Facilities, including Retail and Commercial Construction, Facilities Maintenance, Property Management, or similar operational environments.
• Experience with SAP, Coupa, VIM, Smartsheet, FEXA, Microsoft 365, and advanced Excel for financial tracking, reporting, reconciliation, and analysis.
• Strong analytical and problem-solving skills with the ability to research issues, resolve discrepancies, and independently drive items to completion.
• Proven ability to build effective partnerships with vendors and cross-functional teams, including Procurement and Finance, through strong communication and coordination skills.
• Demonstrated ownership, accountability, adaptability, and attention to detail while managing priorities in a fast-paced environment.

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please.

Salary Ranges: $17.85 - $25.99

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

As a regular part of doing business,VSPVision (“VSP”)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.