Facilities Bookkeeper & Administrative Coordinator

New Albany-Floyd County Consolidated School District; New Albany (IN); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health, dental, vision insurance

PERF retirement

Job summary

New Albany-Floyd County Consolidated School District is seeking a Bookkeeper/Administrative Assistant for the Facilities department in New Albany, Indiana. The role supports accounting tasks, procurement, budgeting, and routine Office/secretarial duties.

Starting immediately, this full-time position reports to the Director of Facilities. The employee enjoys full benefits, and will handle purchase orders, invoicing, and records management within the Facilities team.

Qualifications

• Three+ years of accounting/bookkeeping experience required.
• Minimum of a high school diploma or GED.
• Associates or Bachelors degree in accounting desired.

Responsibilities

• Review purchase requests, quotes, contracts, and purchase agreements for accuracy; assign expenditure accounts and codes.
• Process and maintain invoices; track orders; reconcile vendor statements and credits.
• Track budgets for capital projects and general funds; provide reports to Facilities Director and managers.
• Submit requisitions and issue purchase orders for Facilities, Technology, Food Service, and other departments.
• Provide secretarial support and backup for receptionist duties.
• Maintain filing systems for purchases, quotes, PO contracts and capital improvements.
• Attend project, finance, and Facilities staff meetings.
• Assist with asset reports and audits as needed.

Skills

Bookkeeping

Accounting

MS Office

G-Suite

Attention to detail

Education

High school diploma or GED

Associates or Bachelors in accounting preferred

Tools

Microsoft Excel

Google Drive

Job description

New Albany-Floyd County Consolidated School District is seeking a Bookkeeper/Administrative Assistant for the Facilities department in New Albany, Indiana. The role supports accounting tasks, procurement, budgeting, and routine Office/secretarial duties.

Starting immediately, this full-time position reports to the Director of Facilities. The employee enjoys full benefits, and will handle purchase orders, invoicing, and records management within the Facilities team.