Facilities Associate: Proactive Ops & Vendor Management

Orange County's Credit Union; South Santa Ana (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health coverage

401(k) plan

Paid time off

Educational grants

Job summary

Orange County's Federal Credit Union (OCFCU) is seeking a Facilities Associate to support the daily operations of our facilities across branches and HQ, ensuring requests are handled efficiently and environments are safe and professional.

If you are organized, customer-service oriented, and comfortable juggling priorities, you'll help drive a proactive facilities team with strong vendor coordination, reporting, and hands-on operational tasks.

Qualifications

• One or more years of experience in facilities support, office administration, workplace operations, or a related coordination role is preferred
• Experience working with work order systems, vendor management, records management, or SharePoint is ideal
• Proficiency with Microsoft Office applications
• Vision sufficient to read instructions, procedures, source documents, reports, files, and information on video display terminals.
• Ability to speak and hear to give and receive instructions and information to others in person and over the telephone.
• Manual dexterity to write and operate a variety of office equipment, including a personal computer.
• Body mobility to move to and from different work areas to access materials to perform the essential functions.
• Ability to bend and stoop to reach files/shelves including the strength to lift and carry materials up to 50 pounds, also to pull and push open file cabinet drawers. Ability to sit or stand for prolonged periods of time.
• Ability to work a flexible schedule; this may include evenings, early morning, and weekends at times.
• Valid California driver’s license, personal auto insurance, and a clean driving record required; this role regularly travels between OCFCU branch and HQ locations.

Responsibilities

• Serving as the first point of contact for facilities requests from branches and headquarters. Follow this link to view our branch locations.
• Managing and tracking work orders from submission through completion
• Coordinating vendor documentation, including contracts, licenses, insurance certificates, and renewal tracking
• Supporting preventive maintenance programs, branch inspections, and compliance documentation
• Compiling department KPI data and supporting monthly and quarterly reporting
• Coordinating vendor visits and ensuring effective communication with branch leaders
• Monitoring facility supply inventories and submitting replenishment requests
• Supporting invoice verification and processing workflows
• Participating in branch inspections, facility walkthroughs, and site visits
• Helping maintain clean, organized, and efficient common and storage areas

Skills

Organization

Customer service

Communication

Microsoft Office

SharePoint

Tools

SharePoint

MS Office Suite

Job description

Orange County's Federal Credit Union (OCFCU) is seeking a Facilities Associate to support the daily operations of our facilities across branches and HQ, ensuring requests are handled efficiently and environments are safe and professional.

If you are organized, customer-service oriented, and comfortable juggling priorities, you'll help drive a proactive facilities team with strong vendor coordination, reporting, and hands-on operational tasks.