Facilities Associate - Proactive Ops & Vendor Liaison

Orange County's Credit Union; Santa Ana (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health coverage

401(k) with employer match

Vacation and sick days

Annual merit increases and bonus

Educational grants

Job summary

Orange County's Federal Credit Union is seeking a Facilities Associate to support daily facility operations across branches and the HQ. You will manage work orders, coordinate vendors and documentation, assist with maintenance programs, and help ensure a safe, professional environment for employees and members.

The ideal candidate is organized, dependable, and detail oriented, with strong communication skills.

Qualifications

• One or more years of experience in facilities support, office administration, workplace operations, or a related coordination role is preferred.
• Experience with work order systems, vendor management, records management, or SharePoint is ideal.
• Proficiency with Microsoft Office applications.
• Vision sufficient to read instructions, procedures, source documents, reports, files, and information on video display terminals.
• Ability to communicate clearly in person and over the phone.

Responsibilities

• Serving as the first point of contact for facilities requests from branches and headquarters.
• Managing and tracking work orders from submission through completion.
• Coordinating vendor documentation, including contracts, licenses, insurance certificates, and renewal tracking.
• Supporting preventive maintenance programs, branch inspections, and compliance documentation.
• Compiling department KPI data and supporting monthly and quarterly reporting.
• Coordinating vendor visits and ensuring effective communication with branch leaders.
• Monitoring facility supply inventories and submitting replenishment requests.
• Supporting invoice verification and processing workflows.
• Participating in branch inspections, facility walkthroughs, and site visits.
• Helping maintain clean, organized, and efficient common and storage areas.

Skills

Organized

Dependable

Detail oriented

Customer service

Communication skills

Time management

Tech-savvy

Tools

Microsoft Office

SharePoint

Job description

Orange County's Federal Credit Union is seeking a Facilities Associate to support daily facility operations across branches and the HQ. You will manage work orders, coordinate vendors and documentation, assist with maintenance programs, and help ensure a safe, professional environment for employees and members.

The ideal candidate is organized, dependable, and detail oriented, with strong communication skills.