Facilities Associate

HITT Contracting Inc.; Falls Church (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Facilities Associate to oversee warehouse operations and manage inventory. This role is crucial for ensuring the smooth running of facilities and supporting the Facilities Manager with various tasks, including event setups and janitorial needs. The ideal candidate will possess strong organizational skills, a commitment to safety, and the ability to work collaboratively with diverse teams. If you are passionate about creating extraordinary experiences and thrive in a dynamic environment, this opportunity is perfect for you.

Qualifications

• 2+ years experience in facilities and warehouse management.
• Proficiency in Microsoft Office and inventory tracking software.

Responsibilities

• Manage warehouse inventory and coordinate tool rentals.
• Ensure safety and efficiency in warehouse operations.

Skills

Warehouse Management

Inventory Control

Logistical Coordination

Bilingual (English/Spanish)

OSHA Safety Standards

Education

High School Diploma

OSHA 10 Certification

Tools

Tool Watch

DocuSphere

Microsoft Office Suite

Job description

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Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Facilities Associate

Job Description

The associate manages warehouse inventory and coordinates the renting and selling of in-house tools and materials for job sites and regional offices. They are responsible for ordering janitorial supplies for all local HITT properties. Additionally, the facilities associate handles the oversight, maintenance, and coordination of janitorial needs for HQ, Co|Lab, and The Shed. This role involves supervising all warehouse operations and supporting the Facilities Manager with conference room and event setups, including tables and chairs, both onsite and offsite. The associate ensures that all warehouse operations are conducted safely and efficiently, with a focus on maintaining accurate inventory, administering expenses, and facilitating smooth logistical operations. This position works Tuesday through Saturday and reports to the Facilities Manager.

Responsibilities

Financials

• Purchases and replenishes construction materials at competitive prices for warehouse stock.
• Codes assigned vendor invoices for warehouse materials, tools, and janitorial supplies in DocuSphere.

Warehouse Administration

• Utilizes Tool Watch inventory tracking software to track material transfers and tool rentals for jobs, updating records daily.
• Processes PPE, tools, and warehouse materials orders for job sites and regional offices.
• Provides quarterly reports on warehouse sales and inventory to the Facilities Manager.
• Manages and organizes warehouse inventory to ensure items are easily located and secure.
• Assists service technicians and trade partners who arrive on-site without a point of contact and determines whom they are visiting.
• Contacts tenants if they have a service representative onsite and ensures the representative remains in the warehouse until they are escorted to the designated location.
• Assists FedEx and UPS to ensure all outgoing packages in the warehouse are picked up and notifies the production team if that does not occur.
• Receives and checks all incoming deliveries and notifies team members that they have received a package.
• If incoming packages arrive without an addressee, does investigative work, such as calling senders or vendors to determine who the package belongs to.

Facilities Support

• At the direction of the Facilities Manager, sets up tables and chairs for all scheduled meetings and events at HQ, Co|Lab, and The Shed.
• Responsible for monitoring, ordering, and stocking all janitorial needs and supplies at HQ, Co|Lab, and The Shed and for ordering and stocking them.
• Visits The Shed weekly to check that everything is orderly and operational in the hallway and restrooms.
• Notifies and makes recommendations to the Facilities Manager regarding needed repairs and maintenance at Co|Lab and The Shed.
• Assists with changing toilet batteries and light bulbs in the building, in coordination with the Facilities Manager.
• Installs and removes furniture from offices and conference rooms such as filing cabinets, chairs, standing desks, etc., in coordination with the Facilities Manager.
• Ensures safe and clean walkways, garage, loading dock areas, and parking lots, including snow removal, debris clearance, and bird dropping removal.

Saturday Coverage (5:00 am – 1 pm)

• Opens the warehouse from 5:00 am – 7:00 am and supports team members with materials, rentals, or equipment returns. During this time,
• Assesses returned equipment and tools, logs any noticeable damage.
• Resets the HITT Way after Red Bucket and prepares the room for Monday morning. Returns all equipment to the warehouse and preps it for the following week.
• Empties refrigerators and stores lunch bags for the Office Manager.
• Replenishes hand sanitizer and wipes in designated stations.
• Retrieves mail from the post office and places it on the reception desk.
• Inspects HQ, Co|Lab, and The Shed buildings for leaks or repairs and reports issues to the Facilities Manager.
• Addresses emergencies such as leaks, weather damage, or power outages, notifying the Facilities Manager as needed.

Qualifications

• 2+ years of experience in facilities, warehouse, and office maintenance.
• 2-3 years of knowledge of green products, preferably in a Class A building.
• Proficiency in software systems, including:
• Microsoft Office suite (Excel, Word, Outlook, PowerPoint)
• Tool Watch
• DocuSphere
• Bilingual in English/Spanish preferred.
• OSHA 10 certification within the first 60 days.
• Forklift operator certification within the first 30 days.

HITT Contracting, Inc. is committed to diversity and inclusion. We are proud to be an Equal Opportunity and Affirmative Action Employer, providing opportunities regardless of race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity, or other protected statuses in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.