Facilities Assistant Project Manager

Florida Polytechnic University; Lakeland (FL); On-site; USD 59,500 - 64,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Annual leave

Sick leave

Employee assistance program

Job summary

Florida Polytechnic University is seeking a Facilities Assistant Project Manager to support planning, budgeting, and coordination of capital and non-capital construction projects across the campus.

The role requires collaboration with internal stakeholders, external consultants, and contractors to deliver projects on time and within budget. A strong emphasis on code compliance and effective communication is essential for success in this position.

Qualifications

• Bachelor's degree in engineering, construction, or architecture, or five years of relevant experience.
• Master’s degree and higher education project delivery experience preferred.

Responsibilities

• Initiation of planning and project management strategies for the realization of the University’s goals and objectives.
• Coordinate activities with vendors and suppliers and maintain relationships with them to ensure timely project delivery.
• Manage small projects related to Campus Development and Construction and assist as needed.
• Develops, manages, monitors, and assures implementation of budgets and schedules within approved limits.
• Procure professional services to realize established goals and obtain user group approvals.
• Review progress daily, communicate with stakeholders, and ensure furniture, fixtures, and lab equipment submittals meet requirements.

Skills

Construction knowledge

Project management

Capital projects

Higher education projects

Communication

Relationship building

Shifts flexibility

Lifting 50lbs

Travel to job sites

Education

Bachelor's degree in engineering, construction, or architecture

Master's Degree in engineering, construction, or architecture

Job description

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

Facilities Assistant Project Manager

Job Description Summary

Reporting to the Assistant Vice President, the Facilities Assistant Project Manager supports the planning, coordination, and execution of capital and non-capital construction projects across the University. This position plays a key role in managing the design and construction of new, renovated, and existing facilities by coordinating internal stakeholders, external consultants, contractors, and vendors to ensure projects are delivered on time, within scope, and within approved budgets.

The Facilities Assistant Project Manager assists with project planning, budgeting, scheduling, procurement, and compliance, and serves as a liaison among user groups, Facilities & Safety Services, and construction partners. This role requires strong organizational skills, independent judgment, and effective communication to support multiple concurrent projects, ensure code compliance, and contribute to the successful advancement of campus development initiatives.

Job Description

Responsibilities:

• Initiation of planning and project management strategies for the realization of the goals and objectives set forth by the University.
• Ensure effective communication and coordination among all internal and external participants and stakeholders. Coordinate activities with vendors and suppliers and maintain relationships with them. Synchronize all operations required to successfully complete a project. Communicate relevant information to all team members. Keep track of all vendor purchase orders for those and determine the causes of any delays. Plan and coordinate project scheduling, budgeting, and administrative tasks. Support procurement activities.
• Manage small projects related to Campus Development and Construction, and serve as an assistant project manager as needed. Participate in continuous departmental process improvement
• Develops, manages, monitors, and assures implementation of budgets, schedules, and program scopes within approved limits.
• Procures professional services for the realization of established goals.
• Establishes and develops scopes of work, budget, and schedule with user groups/stakeholders for approval.
• Analyzes information and draws inferences to prepare recommendations. Duties are varied and require independent judgment to address common challenges.
• Facilitates building code compliance for all work.
• Provides client and user support to meet program expectations and serves as a liaison among stakeholders.
• Works closely with facilities maintenance on various trade work coordination.
• Assists with procurement of services (professionals, etc.), materials (direct owner purchases, etc.).
• Receive assignments in the form of results expected, goals, due dates, and general procedures to follow.
• Analyze information and draw inferences in order to prepare recommendations.
• Duties are varied and require independent judgment on commonly encountered problems.
• Review work progress daily; maintain regular communication with stakeholders and team members on progress; and record any changes or modifications to the project. Review project submittals to verify furniture, fixtures, and equipment (specifically lab equipment).
• Visit the jobsite as needed to review work progress. Prepare various reports/updates.
• Arrange and attend project meetings.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree in engineering, construction, or architecture, or an appropriate area of specialization, or ten (5) years of relevant experience.

Preferred Qualifications:

• Master's Degree in engineering, construction, or architecture, or an appropriate area of specialization; Experience in higher education project delivery;

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of construction delivery methods.
• Experience in effectively managing, supervising, and evaluating ongoing multiple major multi-million-dollar projects.
• Experience with Capital Projects.
• Experience in higher education projects/program support
• Skill in effective communication, both verbal and written.
• Skill in establishing and maintaining effective working relationships, both internal and external.
• Ability to work different shifts as needed.
• Ability to lift over 50lbs.
• Ability to travel between job sites.

NORMAL WORK SCHEDULE: This is an exempt position. This position is essential. The normal work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, occasional overtime, on-call work, or emergency work on campus (including weekends and evenings) may be required.

TARGET HIRING SALARY: $59,500-64,000, commensurate with experience.

Location/Work Model: Full-time/On-site

Note: Employment-based visa sponsorship will NOT be considered for this position.

APPLICATION DEADLINE DATE: The position may be open for 14 days with a minimum of 7 days; however, the review of applications will commence immediately.

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future.

OTHER BENEFITS

• Discounts & Perks
• Annual Leave
  • To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.
• Sick Leave
  • Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.
• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions.

This position requires a background check, which may include a level II screening as required by the Florida Statute*435.04.