Facilities Assistant

Pixartprinting - a Cimpress Company; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Pixartprinting, a Cimpress company, is opening a new facility in Warrendale, PA, and is seeking a Facility Assistant to ensure a safe, efficient workplace.

You will lead facility projects, manage budgets, coordinate vendors, supervise staff, and uphold health and safety compliance while optimizing space and services across the site.

Qualifications

• Experience in facility management and safety/compliance is required.
• Ability to manage multiple vendors and contracts.
• Strong budgeting and space planning skills.

Responsibilities

• Implement projects related to new buildings.
• Develop and implement facility management program including preventive maintenance.
• Conduct and document regular facilities inspections.
• Ensure compliance with health, safety, and legal obligations.
• Coordinate and manage space allocation and intra-office moves.
• Supervise maintenance and repair of facilities and equipment.
• Oversee refurbishments and renovations.
• Plan central services (reception, security, cleaning, catering, waste, parking).
• Obtain quotes and tenders from vendors; negotiate contracts to optimize cost and delivery.
• Coordinate vendor activities and review service contracts.
• Manage and develop facility staff; track budget and energy efficiency.

Skills

Facilities management

Vendor management

Contract negotiation

Budgeting

Team leadership

Job description

Pixartprinting,a member of the Vistaprint family, is leader in the digital printing industry, is excited to announce the opening of a new facility in Warrendale, Pittsburgh (PA).

We are seeking a Facility Assistant to join our dynamic team. The ideal candidate will assure the effective functioning of a facility to provide an efficient and safe working environment for employees and their activities by using best business practices to manage resources, services and processes to meet the needs of the company.

• Implement all the projects related to the completion of new buildings
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements
• Conduct and document regular facilities inspections
• Ensure compliance of all legal and statutory obligations related to the property
• Ensure the building meets health and safety requirements and that facilities comply with legislation allocate and manage facility space for maximum efficiency
• Coordinate intra-office moves
• Supervise maintenance and repair of facilities and equipment
• Oversee facility refurbishment and renovations
• Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
• Obtain quotes and tenders from vendors and suppliers
• Calculate and compare costs for goods and services to maximize cost-effectiveness
• Negotiate contracts to optimize delivery and cost saving
• Coordinate and monitor activities of contract suppliers
• Manage contractor and vendor relationships
• Manage and review service contracts to ensure facility management needs are being met
• Check completed work by contractors and vendors
• Verify payment and invoicing match contract pricing
• Plan and monitor appropriate facility management staffing levels
• Ensure efficient utilization of facility maintenance staff
• Performance manage, develop and train staff
• Prepare and track facility budget
• Advise on and monitor energy efficiency
• Assure security of the facility
• Respond to facility and equipment alarms and system failure