Facilities Manager | Hybrid in Atlanta, GA

Vaco by Highspring; Atlanta (GA); On-site; USD 80,000 - 110,000; Full time

Job summary

A corporate facilities management company is seeking a Senior Facilities & Office Manager to lead and enhance operations across North America. This role involves managing office administration teams, overseeing vendor relationships, and ensuring compliance with health and safety regulations. Ideal candidates will have strong leadership skills, extensive facilities management experience, and the ability to manage multiple locations effectively. The position offers a chance to contribute to significant office initiatives and improve workplace experiences.

Qualifications

• Proven experience in Facilities Management and Office Management within corporate environments.
• Strong leadership experience in managing teams and operations.
• Experience in vendor management and contract negotiation.

Responsibilities

• Lead and develop Office Managers and Administrators across locations.
• Oversee office operations and ensure a consistent employee experience.
• Manage relationships with vendors and landlords.
• Support new office build-outs, renovations, and relocations.

Skills

Facilities Management

People Leadership

Contract Negotiation

Vendor Management

Project Management

Tools

HVAC Systems

Security Systems

Job description

This is a multi-disciplinary, strategic leadership role responsible for delivering safe, efficient, and engaging workplaces across North America. The Senior Facilities & Office Manager leads office administration teams, oversees corporate facilities operations, manages vendor and landlord relationships, and supports large-scale initiatives including new office build-outs, renovations, and business continuity planning. The role blends people leadership, facilities expertise, and hands‑on execution, ensuring operational excellence while fostering collaboration across departments and locations.

Responsibilities

• Lead, coach, and develop Office Managers and Office Administrators across North America
• Participate in hiring, onboarding, training, performance management, and appraisals
• Foster a culture of curiosity, accountability, and continuous improvement
• Guide teams through organizational change with clear communication and proactive engagement
• Act as escalation point for complex people, office, or facilities‑related issues

Office & Employee Experience Management

• Oversee office operations including supplies, inventory, event logistics, and administrative support
• Ensure consistency in service delivery and employee experience across locations
• Support large‑scale internal meetings and events in partnership with vendors
• Compose and distribute internal office communications as needed
• Oversee day‑to‑day facilities operations across all locations
• Manage:
• HVAC and mechanical systems
• Security and card access systems
• Visitor access and coordination with property security teams
• Plan and execute office moves, renovations, and space optimization initiatives
• Coordinate repairs, preventive maintenance, and vendor services
• Maintain compliance with facilities policies, risk assessments, and documentation

Health, Safety & Business Continuity

• Ensure compliance with federal, state/provincial, and local health and safety regulations
• Conduct safety inspections and manage emergency preparedness
• Lead implementation and oversight of Workplace Violence Prevention Programs (WVPP), including California compliance and broader rollout as required
• Partner with local leaders to address safety and facilities concerns

Vendor, Landlord & Budget Management

• Manage relationships with landlords and external service providers
• Lead vendor negotiations, onboarding, performance management, and renewals
• Maintain a centralized vendor and resource directory
• Partner with Sourcing on pricing and contract optimization
• Track facilities‑related expenses, manage invoices, and contribute to budget planning
• Oversee vendor‑managed programs (e.g., lunch program), including contracts, participation, issue resolution, and invoice review

Projects, Build‑Outs & Special Initiatives

• Support and manage new office build‑outs, renovations, and relocations
• Assist with research, planning, approvals, timelines, and budgeting for facilities projects
• Engage and manage external suppliers to deliver projects on time and within scope
• Lead or contribute to facilities‑related special projects as assigned

Qualifications

• Proven experience in Facilities Management and Office Management within corporate office environments.
• Strong people leadership experience, including managing managers and indirect teams.
• Experience supporting multi‑site, geographically distributed locations.
• Demonstrated success in:
• Vendor and landlord management
• Contract negotiation and procurement
• Facilities projects and office build‑outs
• Hands‑on knowledge of:
• HVAC and mechanical systems.
• Security and card access systems.
• Comfortable operating in a highly onsite, operational leadership role.