Facilities Asset Manager

University of Oklahoma; Norman (OK); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading university is seeking a Facilities Asset Manager to oversee the management and optimization of physical assets. This full-time role involves ensuring efficient utilization and proposing strategic improvements while complying with safety regulations. Candidates should possess a Bachelor's degree in a relevant field and substantial experience in mechanical engineering or facilities management.

Benefits

Benefits provided

Qualifications

• 60 months of experience in managing assets of buildings and facilities.
• Knowledge of mechanical systems and preventative maintenance practices.

Responsibilities

• Oversees management, maintenance, and optimization of physical assets.
• Maintains inventory of physical assets in the CMMS.

Skills

Excellent communication

Problem-solving

Analytical skills

Knowledge of construction methodologies

Ability to manage multiple projects

Education

Bachelor's degree in architecture, engineering, or related field

Tools

Asset management software

Job description

Job Description - Facilities Asset Manager (251168)

Facilities Asset Manager -

Job Number:

251168

Organization

Job Location

Schedule

Schedule

: Full-time

Work Type : Onsite

Salary Range : Commensurate with experience

Benefits Provided : Yes

Required Attachments : Resume

Job Description

Job Description - - -

Located within Facilities Management, this position will be r esponsible for overseeing the management, maintenance, and optimization of the university's physical assets. This role ensures that all facilities and equipment are efficiently utilized, well-maintained, and aligned with the university's strategic goals.

Duties:

• Maintains an up-to-date inventory of physical assets, including major equipment and buildings into the Computerized Maintenance Management System (CMMS).
• Develops methodologies for tracking asset lifecycles, inventory, locations, cost, and return on investment (ROI).
• Reviews records related to maintenance and replacement of physical assets and updates asset master database as necessary.
• Completes field audits to ensure accuracy.
• Keeps leadership informed on any and all conditions affecting compliance in accordance with facilities and safety regulations. This includes preparing detailed reports on asset performance, status, and conditions.
• Assists maintenance shops, contractors, and vendors with diagnosis and recommended solutions to ensure proper preventative maintenance is performed, monitors asset spending, and promotes sustainable practices.
• Reviews servicing requirements and warranties to ensure compliance with safety and regulatory standards.
• Ensures vendor contracts are obtained and renewed per organization policy
• Utilizes asset management software and tools to analyze data, generate reports, and make recommendations for improvement and changes.
• Identifies and mitigates risks associated with asset management, including lifecycle management, depreciation, and obsolescence.
• Oversees the planning process for asset acquisition, replacement, and disposal.
• Coordinates with the university's fixed assets division to ensure proper capitalization of maintenance and project work.
• Ensures all physical assets are properly identified, tagged, and entered into the asset database at the conclusion of remodels and capital projects.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Job Requirements - - -

Required Education and Experience: Bachelors degree in architecture, engineering, maintenance operations management/construction science, or related field, AND:

• 60 months of experience in mechanical engineering or managing assets of buildings, equipment, facilities, and infrastructure,or related field.

Equivalency/Substitution: Experience or a combination of education and related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills:

• Excellent communication and interpersonal skills
• Strong understanding of construction methodologies and building equipment systems
• Knowledge and full understanding of preventative and reactive maintenance practices
• Ability to collect and analyze complex data, evaluate information and systems, and draw logical conclusions from a variety of resources
• Strong problem-solving skills and ability to describe findings / recommendations
• Ability to manage multiple projects and priorities
• Knowledge of regulatory requirements and industry standards
• Strong analytical and problem-solving skills
• Ability to partner effectively across all levels of the university and develop positive working relationships
• Ability to use hand tools
• Proficiency in asset management software and tools
• Knowledge of different types of mechanical systems, 4 pipe, 2 pipe, Lab Exhaust Systems, VAV systems, FCU systems, Stand Alone Boilers, Stand Alone Chillers, AHUs , RTUs, VRF Systems, CW & HW Pumps, and Building Automation
• Life cycle knowledge of plumbing and mechanical equipment
• ROI knowledge of plumbing and mechanical equipment

Certifications:

• Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days from hire date.

Working Conditions:

• Sit for prolonged periods.
• Ability to engage in repetitive motions.
• Ability to stoop, crawl, squat, bending, and kneeling.
• Ability to climb stairs and ladders.
• Ability to work in tight/confined spaces
• Some exposure to hazards or physical risks, which require following basic safety precautions.
• Exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visithttps://hr.ou.edu/Policies-Handbooks/TB-Testing .

Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check? : Yes

Special Indications : Hiring contingent upon police records check, Hiring contingent upon driver's license check

Job Posting

Job Posting

: May 30, 2025

JOB DESCRIPTION HELP

Required Attachments

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!