Facilities and Office Services Manager

Pillsbury Winthrop Shaw Pittman LLP; Los Angeles (CA); On-site; USD 120,000 - 155,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Los Angeles is seeking an experienced Facilities and Office Services Manager to lead office operations, facilities, reception, food service, and emergency preparedness.

You will partner with the Director of Administration to manage vendor contracts, budgets, staffing, and events while upholding the firm’s high standards in a fast‑paced professional environment.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 7+ years of operations or facilities management experience, ideally in a law firm or corporate environment.
• Strong leadership, communication, and organizational skills.
• Experience managing vendors, budgets, and projects.
• Proficiency with Microsoft Office and familiarity with facilities management systems.

Responsibilities

• Manage office operations and support staff across key service areas.
• Oversee vendor contracts and service quality for building and maintenance needs.
• Ensure compliance with safety and emergency preparedness programs.
• Support budgeting, purchasing, and office event coordination.
• Collaborate with HR and Finance on staffing, parking, and payables processes.

Skills

Leadership

Communication

Organizational skills

Vendor management

Education

Bachelor’s degree preferred

Equivalent experience considered

Tools

Microsoft Office

Facilities management systems

Job description

Los Angeles, California

Job Description

The Los Angeles Office is seeking an experienced Facilities and Office Services Manager to partner with the Director of Administration in managing office operations, facilities, and crisis management initiatives. This is an exciting opportunity for a hands‑on leader who thrives in a dynamic professional environment.

About the Role

The Facilities and Office Services Manager will oversee Facilities, Reception, Food Service, and Office Services while ensuring the office operates efficiently and upholds the firm’s high standards. This position requires excellent leadership skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced setting.

Key Responsibilities

• Manage office operations and support staff across key service areas.
• Oversee vendor contracts and service quality for building and maintenance needs.
• Ensure compliance with safety and emergency preparedness programs.
• Support budgeting, purchasing, and office event coordination.
• Collaborate with HR and Finance on staffing, parking, and payables processes.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 7+ years of operations or facilities management experience, ideally in a law firm or corporate environment.
• Strong leadership, communication, and organizational skills.
• Experience managing vendors, budgets, and projects.
• Proficiency with Microsoft Office and familiarity with facilities management systems.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience $120,000-$155,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

We set a high bar for client service and regularly ask clients how we can do better. Our responsiveness has placed us among the Top 25 Most Recommended Law Firms Among GCs for five years running in BTI’s benchmark survey of corporate counsel.

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