Facilities and Fleet Coordinator

AKS Engineering & Forestry, LLC; Mississippi; On-site; USD 45,000 - 65,000; Full time

Job summary

AKS Engineering & Forestry is seeking a fulltime Facilities and Fleet Coordinator to ensure the smooth operation of facilities and fleet logistics. This dynamic role involves vehicle maintenance, event support, and collaboration with various teams, making it an essential part of our organization. Join us to contribute to meaningful projects and professional growth in a supportive environment.

Benefits

401(k) match

Paid holidays

Generous PTO

Weekly team lunches

Qualifications

• Valid OR or WA driver's license and a clean driving record required.
• Comfortable lifting up to 50 pounds and standing for long periods.
• Experience in fleet management valued.

Responsibilities

• Oversee the vehicle and boat fleet maintenance program.
• Manage relationships with fleet vendors and coordinate logistics.
• Assist in setup and cleanup of company events.

Skills

Communication

Problem-solving

Detail-oriented

Organized

Tools

Project management tools

MS365 products

Job description

At AKS Engineering & Forestry, we’re all about building better communities—literally. We help shape neighborhoods, create spaces for businesses, and design the infrastructure that makes life better for everyone. As a locally owned firm, we’ve spent the past 30 years partnering with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.

Now for the exciting news! AKS Engineering & Forestry (AKS) is seeking a fulltime Facilities and Fleet Coordinator in our Tualatin, Oregon office. This hands-on role is ideal for someone who enjoys variety in their workday, takes pride in keeping spaces running smoothly, and is eager to support both office operations and field activities. From maintaining our facilities and vehicles to supporting events and coordinating logistics, this position is essential to keeping our internal operations efficient and organized.

What You’ll Do

• Oversee the company’s vehicle and boat fleet maintenance program by planning and coordinating inspections, routine maintenance, and repairs.
• Collaborate with fleet drivers to manage vehicle logistics, track assignments, and collect monthly odometer readings, ensuring accurate documentation in Asset Tiger.
• Forecast and plan future fleet needs in partnership with crew leads to ensure operational readiness.
• Manage fleet vendor relationships, including account setup, bid/quote coordination, invoice processing, and approval workflows.
• Administer the project management platform (Monday.com) by creating and tracking tickets for routine maintenance tasks, checklists, and special projects.
• Prepare, clean, and set up workstations for new hires or relocating employees, in coordination with HR and IT.
• Maintain inventory and restock office supplies, snacks, beverages, and utensils for conference rooms, meetings, and events.
• Perform office errands and deliveries in a timely and efficient manner.
• Phone system – Backup for lunch and scheduled vacations.
• Assist the event team with setup, execution, and cleanup of company events, ensuring a smooth and organized experience.

Who You Are

• Comfortable lifting and moving items up to 50 pounds, standing for long periods, bending, and working in both indoor and outdoor settings.
• Capable of safely operating full-size vehicles, including Ford F-250 and F-350 trucks.
• A self-starter who takes initiative and sees tasks through to completion.
• Strong communication skills, both written and verbal.
• A natural problem-solver with a practical, solution-focused mindset.
• Experience using project management tools and related applications; good with MS365 products.
• Detail-oriented and organized.
• Flexible availability, including occasional evenings and weekends. Willing to come in at 6:00 am daily.
• Must have valid OR or WA driver's license and a clean driving record; must be insurable to drive an AKS vehicle.

Nice to Have

• A background in customer service.
• Proficient in operating a multi-line phone system in a fast-paced environment.
• Proven experience in fleet management, including coordination and scheduling.
• Physically capable of assisting with maintenance tasks as required.

Why AKS?

At AKS, we believe your work should support your life—not the other way around. Here's what you can count on when you join our team:

• Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
• Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
• Benefits That Care: You’ll have access to health coverage that supports your total well-being—plus a 401(k) match, paid holidays, and more resources to help you thrive.
• Weekly Team Lunches: Take a break and recharge with your teammates—we believe food brings people together.
• Culture That Connects: We invest in experiences that build strong teams and strong communities.
• A Place People Love to Work: We’ve been named one of the Top Workplaces in Oregon and Washington year after year—for good reason.

Join us and be part of a team that values your contributions and invests in your future.