Facilities Administrator

Cypress HCM

Mountain View (CA)

On-site

USD 48,216 - 62,171

Part time

14 days+

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Job summary

A staffing agency is seeking a Facilities Administrator in Mountain View to manage service vendor agreements, oversee cafeteria operations, and coordinate events. The ideal candidate should have at least 2 years of relevant experience, strong vendor management skills, and excellent communication abilities. This contract position requires an on-site presence for 5 days a week. Competitive compensation of $35 - $45.13 per hour is offered.

Qualifications

Minimum 2 years of experience in operations or facility management.
5-7 years of overall professional work experience required.
Available for 5 days on-site to oversee operations.

Responsibilities

Manage vendor agreements and conduct quality control checks.
Oversee cafeteria vendor contracts and handle related policies.
Plan and manage campus-wide events for employee engagement.

Skills

Excellent Communication Skills

Strong Vendor Management Experience

Attention to Detail

Problem-Solving Skills

Organizational Skills

Great Work Ethic

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

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Manage service vendor agreements, including renewals and terminations for facility needs.
Conduct quality control checks for each vendor under your responsibility.
Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
Review invoices to ensure all services received and amounts billed align with contract terms.
Handle vendor registrations and process purchase orders (POs) as required.
Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
Manage yearly budgets, maintain records, and analyze financial data.

Cafeteria Management

Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.
Work with HR and Finance teams to establish and update company policies as needed.
Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
Assist senior planner to manage yearly budgets for cafeteria operations.
Attend weekly cafeteria meetings to address operational concerns and improve service quality.

Janitorial Service

Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.

Breakroom management

Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
Manage coffee and water service vendors, ensuring consistent and high-quality service.
Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.

Event Coordination

Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
Ensure proper setup and execution of events by collaborating with relevant teams.

VIP Suite Management and VIP Support

Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.

Administrative Tasks

Manage and maintain office supplies, including inventory tracking and ordering.
Monitor and respond to incoming requests via email and ticketing systems.
Draft and distribute announcements for the Facilities team as needed.
Update company guidelines managed by the team.

Qualifications:

Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment. 5-7 years of professional work experience overall.
Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders.
Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships, contracts, and performance across various service areas.
Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts, budgets, and operational details efficiently.
Problem-Solving and Analytical Skills: Ability to identify issues, analyze data, and implement solutions to optimize vendor performance and operational efficiency.
Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
On-Site Presence: Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
Microsoft Office and any software in a corporate environment.
Education: High School Diploma or equivalent

Compensation: $35 - $45.13 per hour

ID#: 36262916

Seniority level