Facilities Administrator

Spectraforce Technologies; Livermore (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Facilities Administrator for an onsite role in Livermore, CA. The position focuses on comprehensive office management and site support, requiring a highly organized, detail-oriented professional who can drive day-to-day operations with minimal supervision.

The role involves frequent interaction with employees, visitors, and leadership, plus planning employee engagement activities and site events to foster a welcoming workplace culture.

Qualifications

• Very detail-oriented and highly organized; demonstrates strong follow-through.
• Ability to manage multiple priorities and keep office operations smooth.
• Excellent written and verbal communication skills.
• Experience in event planning and site employee engagement is a plus.

Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as primary contact for employees, visitors, and vendors, fostering a welcoming office culture.
• Actively engage with employees across the site, supporting a social office environment.
• Lead, plan, and execute employee engagement initiatives and site events.
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution.
• Compose, edit, and prepare professional correspondence and internal communications.
• Manage meeting logistics for conference rooms, including scheduling and coordination.
• Greet and direct visitors and candidates while maintaining a welcoming atmosphere.
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency.
• Support internal teams with administrative coordination and special assignments.

Skills

Detail-oriented

Priority management

Communication skills

Job description

Facilities Administrator

Location: 100% Onsite-Job Location- 6465 National Drive, Livermore, CA

Duration: 5+ Months

Hours: Monday-Friday 8:00am-5:00pm

This position provides comprehensive office management and site support. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision. This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.

Key Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment
• Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture
• Actively engage with employees across the site, supporting a highly interactive, social office environment
• Lead, plan, and execute employee engagement initiatives and site events to support organizational culture
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
• Compose, edit, and prepare professional correspondence and internal communications
• Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support
• Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
• Support internal teams with administrative coordination and special assignments

Required Skills & Qualifications

• Highly detail-oriented and exceptionally well-organized with strong follow-through
• Proven ability to manage multiple priorities and maintain smooth office operations independently
• Strong written and verbal communication skills

Preferred Skills

• Experience in event planning and site employee engagement

Preferred Attributes

• Proactive, self-starter ("go-getter") mindset
• Strong problem-solving and critical-thinking abilities
• Ability to anticipate needs and take initiative
• Professional demeanor with excellent interpersonal, customer service, and social engagement skills