Facilities Administrative & Operations Coordinator

Facilities; Martinsville (VA); On-site; USD 27,000 - 52,000; Full time

Job summary

Martinsville City Schools Facilities is seeking an Administrative Associate to provide clerical and organizational support to the facility's maintenance and operations department. This full-time role is based in Martinsville, Virginia and starts immediately.

Key duties include work order management, scheduling preventive maintenance, coordinating contractors, processing purchase orders and invoices, and maintaining logs and safety manuals.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of general office or administrative support experience preferred in facilities/maintenance.
• Proficiency in Microsoft Office; ability to learn work order tracking systems.

Responsibilities

• Manage and log repair requests or work orders using CMMS.
• Coordinate appointments, preventive maintenance, and outside vendors or contractors.
• Process purchase orders, purchase supplies, and code or track invoices.
• Maintain logs for equipment, safety manuals, key cards, and completed tasks.
• Answer calls, route inquiries, and liaison between technicians, departments, and building administration.

Skills

Microsoft Office Suite

Communication

Organization

Work order tracking

Education

High school diploma or equivalent

Tools

Work order tracking systems

Job description

Martinsville City Schools Facilities is seeking an Administrative Associate to provide clerical and organizational support to the facility's maintenance and operations department. This full-time role is based in Martinsville, Virginia and starts immediately.

Key duties include work order management, scheduling preventive maintenance, coordinating contractors, processing purchase orders and invoices, and maintaining logs and safety manuals.