Administrative Associate for Facilities

Facilities; Martinsville (VA); On-site; USD 27,000 - 52,000; Full time

Job summary

Martinsville City Schools Facilities is seeking an Administrative Associate to provide clerical and organizational support to the facility's maintenance and operations department. This full-time role is based in Martinsville, Virginia and starts immediately.

Key duties include work order management, scheduling preventive maintenance, coordinating contractors, processing purchase orders and invoices, and maintaining logs and safety manuals.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of general office or administrative support experience preferred in facilities/maintenance.
• Proficiency in Microsoft Office; ability to learn work order tracking systems.

Responsibilities

• Manage and log repair requests or work orders using CMMS.
• Coordinate appointments, preventive maintenance, and outside vendors or contractors.
• Process purchase orders, purchase supplies, and code or track invoices.
• Maintain logs for equipment, safety manuals, key cards, and completed tasks.
• Answer calls, route inquiries, and liaison between technicians, departments, and building administration.

Skills

Microsoft Office Suite

Communication

Organization

Work order tracking

Education

High school diploma or equivalent

Tools

Work order tracking systems

Job description

Administrative Associate for Facilities

Martinsville City Schools Facilities - Martinsville, Virginia Open in Google Maps

Job Details

• Job ID: 5915056
• Application Deadline: Posted until filled
• Re-Posted: Sep 04, 2026 4:00 AM (UTC)
• Starting Date: Immediately

Job Description

Provide clerical and organizational support to the facility's maintenance and operations department.

Core Responsibilities

• Work Order Management: Receive, log, prioritize, and track repair requests or work orders using computerized maintenance management software.
• Scheduling and Coordination: Coordinate appointments, schedule preventive maintenance, and line up outside contractors or vendors for specialized repairs.
• Purchasing and Billing: Process purchase orders, order departmental supplies, and code or track invoices.
• Record Keeping: Maintain logs for equipment, safety manuals (like SDS books), key cards, and completed maintenance tasks.
• Communication: Answer phone calls, route inquiries, and act as a link between technicians, other departments, and building administration.

Key Qualifications

• Education: High school diploma or equivalent.
• Experience: 1 to 2 years of general office or administrative support experience, ideally within a facilities or maintenance environment.
• Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn work order tracking systems.
• Soft Skills: Excellent organization, clear verbal and written communication, and strong attention to detail.

Position Type: Full-Time

Salary: $27,294 to $52,059 Other Professionals Salary Schedule

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Travis Clemons
• Central Administrative Offices
• Phone: [phone]
• Email: [e-mail]

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