Facilities Administrative Coordinator – Streamline Office Ops

Delaware Technical Community College; Wilmington (DE); On-site; USD 38,000 - 47,000; Full time

Job summary

Delaware Technical Community College is seeking an Administrative Coordinator for Facilities Management to support the Director of Campus Facilities at the George campus. This temporary full-time role handles office management, bookkeeping, and work orders, ensuring smooth facilities operations.

The incumbent will maintain calendars, coordinate tasks with deans and staff, and prepare reports for the Business Services division.

Qualifications

• Associate degree in a relevant field and four (4) years of administrative support experience.
• Ability to coordinate multiple tasks and maintain records.
• Experience with budgeting, payroll, and purchasing knowledge.

Responsibilities

• Plans, coordinates, and directs office support activities to relieve the Director of Campus Facilities of day‑to‑day administrative details.
• Maintains the Director's calendar, orders supplies, schedules meetings, and takes minutes for facilities meetings.
• Researches, analyzes, and recommends improvements to workflows and procedures.
• Performs basic bookkeeping and invoicing to assist the Accountant II.
• Manages the work order database and tracks energy usage.

Skills

Supervisory principles

Administrative procedures

Communication skills

Organizational skills

Spreadsheet software

Database management

Word processing software

Education

Associate degree or higher

Tools

SchoolDude

Job description

Delaware Technical Community College is seeking an Administrative Coordinator for Facilities Management to support the Director of Campus Facilities at the George campus. This temporary full-time role handles office management, bookkeeping, and work orders, ensuring smooth facilities operations.

The incumbent will maintain calendars, coordinate tasks with deans and staff, and prepare reports for the Business Services division.