Facilities Administrative Coordinator - Payroll, Events & Ops

Embry-Riddle Aeronautical University; Daytona Beach (FL); On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Generous time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking an organized Facilities Administrative Assistant to support the daily operations of the Facilities Management department on the Daytona Beach Campus. You will coordinate events, process payroll in Workday and AssetWorks, and manage vendor billing and utility records.

The role requires 3–5 years of admin experience, strong MS Office skills, and the ability to learn enterprise systems.

Qualifications

• High school diploma or GED equivalent is required.
• Three to five years of administrative support experience are required.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Ability to learn and utilize enterprise systems such as Workday, SharePoint, AssetWorks, Scheduler.

Responsibilities

• Coordinate Facilities Management support for special events on the Daytona Beach Campus, including work order creation, resource coordination, and billing support.
• Process and reconcile payroll and timecard records for Facilities Management employees using Workday and AssetWorks systems.
• Manage the WEX fuel card program, annual elevator certifications, and departmental administrative assessments.
• Track, code, and process utility bills, maintain records, and coordinate with vendors regarding billing issues.
• Assist Facilities leadership with maintenance project coordination, estimates, and departmental communications.
• Coordinate employee training registrations, certification renewals, departmental meetings, recognition programs, and special events.
• Provide administrative support to Facilities Management leadership and serve as a backup for Service Center operations as needed.
• Perform other duties as assigned

Skills

Microsoft Office

Verbal communication

Written communication

Attention to detail

Education

High school diploma or GED equivalent

Tools

Workday

SharePoint

AssetWorks

Scheduler

Job description

Embry-Riddle Aeronautical University is seeking an organized Facilities Administrative Assistant to support the daily operations of the Facilities Management department on the Daytona Beach Campus. You will coordinate events, process payroll in Workday and AssetWorks, and manage vendor billing and utility records.

The role requires 3–5 years of admin experience, strong MS Office skills, and the ability to learn enterprise systems.