Facilities Administrative Assistant

Embry-Riddle Aeronautical University; Daytona Beach (FL); On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Generous time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking an organized Facilities Administrative Assistant to support the daily operations of the Facilities Management department on the Daytona Beach Campus. You will coordinate events, process payroll in Workday and AssetWorks, and manage vendor billing and utility records.

The role requires 3–5 years of admin experience, strong MS Office skills, and the ability to learn enterprise systems.

Qualifications

• High school diploma or GED equivalent is required.
• Three to five years of administrative support experience are required.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Ability to learn and utilize enterprise systems such as Workday, SharePoint, AssetWorks, Scheduler.

Responsibilities

• Coordinate Facilities Management support for special events on the Daytona Beach Campus, including work order creation, resource coordination, and billing support.
• Process and reconcile payroll and timecard records for Facilities Management employees using Workday and AssetWorks systems.
• Manage the WEX fuel card program, annual elevator certifications, and departmental administrative assessments.
• Track, code, and process utility bills, maintain records, and coordinate with vendors regarding billing issues.
• Assist Facilities leadership with maintenance project coordination, estimates, and departmental communications.
• Coordinate employee training registrations, certification renewals, departmental meetings, recognition programs, and special events.
• Provide administrative support to Facilities Management leadership and serve as a backup for Service Center operations as needed.
• Perform other duties as assigned

Skills

Microsoft Office

Verbal communication

Written communication

Attention to detail

Education

High school diploma or GED equivalent

Tools

Workday

SharePoint

AssetWorks

Scheduler

Job description

Job Description

Opportunity

The Facilities Administrative Assistant plays a critical role insupporting the daily operations of Embry-Riddle AeronauticalUniversity’s Facilities Management department. This position servesas a central resource for administrative coordination, payrollprocessing, event support, utility management, and departmentaloperations across multiple Facilities units.

The successful candidate will work closely with Facilitiesleadership and campus partners to ensure efficient operations,exceptional customer service, and seamless support for universityevents and projects. This is an excellent opportunity for a highlyorganized professional who enjoys managing multiple priorities,working collaboratively, and contributing to the success of adynamic facilities organization.

Key Responsibilities

• Coordinate Facilities Management support for special eventsheld on the Daytona Beach Campus, including work order creation,resource coordination, and billing support.
  
  
• Process and reconcile payroll and timecard records forFacilities Management employees using Workday and AssetWorkssystems.
  
  
• Manage the WEX fuel card program, annual elevatorcertifications, and departmental administrative assessments.
  
  
• Track, code, and process utility bills, maintain records, andcoordinate with vendors regarding billing issues.
  
  
• Assist Facilities leadership with maintenance projectcoordination, estimates, and departmental communications.
  
  
• Coordinate employee training registrations, certificationrenewals, departmental meetings, recognition programs, and specialevents.
  
  
• Provide administrative support to Facilities Managementleadership and serve as a backup for Service Center operations asneeded.
  
  
• Perform other duties as assigned
  
  

About us

For over 100 years, Embry-Riddle has been the world's leadingaviation and aerospace university, educating more than 30,000students across residential campuses in Daytona Beach, Florida, andPrescott, Arizona, as well as through a global network of Worldwidelocations and online programs. With more than 165,000 alumni aroundthe world, our impact reaches every corner of the aerospace,aviation, defense and technology industries.

Today, our faculty, researchers and professional staff areadvancing innovation across aviation, space, artificialintelligence, cybersecurity, autonomous systems and next-generationengineering. Working alongside industry leaders, governmentagencies and innovators, they are solving real-world challenges andshaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator,technologist or industry professional, your work at Embry-Riddlewill contribute to something bigger than a job. Join a communitydriven by discovery, purpose and excellence—and help shape thefuture of aerospace.

• Generous Time Off: Enjoy up to 18 days of paidleave in your first year, including 3 days granted upon hire and 15days accrued throughout the year. You'll also receive 9+ paidholidays, including the day after Thanksgiving and the week betweenChristmas Eve and New Year's Day.
  
  
• Tuition Coverage: Get 100% tuition coveragefor yourself for one undergraduate and one graduate degree, anddiscounted rates for your spouse and dependent children up to age26.
  
  
• Retirement Contributions: ERAU contributes 6%of your base salary to your retirement plan and offers a 4%matching contribution – with no vesting period.
  
  
• Personal Leave: Relax with 15 days of personalleave for non-exempt employees or 18 days for exempt full-timeemployees in your first year.
  
  

Compensation

The hourly rate for this role is up to $20.50 . The finaloffer will be based on the candidate’s skills, qualifications, andexperience, as well as applicable state regulations, internalequity, and business needs, and may fall outside of the statedrange.

Qualifications

Required Education

• High school diploma or GED equivalent.
  
  

Area of Concentration

• Reading comprehension, composition, business communication, orrelated administrative skills.
  
  

Required Experience

• Three to five years of administrative support experience.
  
  

Required Skills, Knowledge & Abilities

• Proficiency with Microsoft Office applications, including Word,Excel, Outlook, and other Windows-based software.
  
  
• Ability to learn and utilize enterprise systems such asWorkday, SharePoint, AssetWorks, Scheduler, and relatedapplications.
  
  
• Strong organizational skills with the ability to managemultiple priorities and meet deadlines.
  
  
• Excellent verbal and written communication skills.
  
  
• Strong attention to detail and accuracy, particularly inpayroll, billing, and recordkeeping functions.
  
  
• Ability to work independently while maintaining effectiverelationships with internal and external stakeholders.
  
  
• Demonstrated customer service skills and the ability to supporta fast-paced operational environment.
  
  

To submit your application for this opportunity, please visit theEmbry-Riddle Career Site and search forrequisition number R311966. Please attach all relevantmaterials to your application when you apply online. Completesubmissions include:

• Cover letter
  
  
• Resume
  
  
• Contact information for at least three professional references(please note that references may be contacted as part of theinterview/screening process)
  
  

Current Embry-Riddle employees: Please apply directlythrough the ERAU Employee Hub Central application withinWorkday.

Embry-Riddle is committed to fostering a workplace where allindividuals are valued and respected. We strive to ensure that allfaculty, staff, and students are treated fairly and provided equalopportunities for employment, advancement, compensation, training,and other benefits of employment. Embry-Riddle makes employmentdecisions — including hiring, promotions, compensation, and otherterms of employment — based on individual merit, qualifications,and abilities. Embry-Riddle is strongly opposed to discriminationand harassment, and such behavior is prohibited by universitypolicy. Embry-Riddle does not discriminate on the basis of race,color, national origin, sex, disability, veteran status,predisposing genetic characteristics, age, religion, or pregnancystatus, or any other status protected by federal, state, or locallaw, in its employment, educational programs, admissions policies,financial aid, or other school-administered programs or activities.For further information, please visit our website .

Embry-Riddle is not seeking assistance from staffing orrecruitment agencies. All agencies are directed to [e-mail] and should not reach outto hiring managers or staff.