Facilities Administrative Assistant, Maintenance (Full Time)

Benefis Health System; Great Falls (MT); On-site; USD 24,000 - 35,000; Full time

Job summary

Benefis Health System in Montana is seeking an experienced office manager to support the Facilities Department's operations. You will handle administrative duties, assist leaders, coordinate contracts, and manage the vehicle fleet and project installation scheduling.

This role requires 3–5 years in office management and basic accounting, with a high school diploma or equivalent. You will ensure compliance with licensing boards and Benefis policies while supporting ongoing performance

Qualifications

• High school diploma or equivalent.
• Three to five years’ experience in office management and basic accounting.

Responsibilities

• Provide administrative support for leaders, projects, and contractors.
• Manage accounts and oversee contract management.
• Oversee vehicle fleet program, project acquisition orders for equipment, scheduling and coordinating install of projects.
• Coordinate emergency preparedness and Life Safety meetings for regulatory compliance.
• Participate in performance improvement initiatives.

Skills

Office management

Administrative support

Education

High school diploma or equivalent

Three to five years experience in office management

Job description

Benefis is one of Montana’s largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you!

Responsible for all office management duties related to the operational needs of Facilities Department. Assists with administrative, departmental and organization needs by providing administrative support for leaders, projects, and contractors as needed. Manages accounts and oversees contract management. Oversight of Vehicle fleet program, project acquisition orders for equipment, scheduling and coordinating install of projects, additionally oversees design, printing and coordinates installs, organizes and schedule emergency preparedness and Life Safety meeting for regulatory compliance. Participates in performance improvement initiatives.

Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict.

Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health System’s organization policies and procedures.

Education/License/Experience Requirements:

• High school diploma or equivalent.
• Three to five years’ experience in office management, and basic accounting.

Exemption Wage

Non-Exempt

Starting Wage

$21.50/hourly

Actual offered wage is based on applicable experience