Facilities Administrative Assistant

A. Duie Pyle, Inc.; West Chester (Chester County); On-site; USD 38,000 - 46,000; Full time

Job summary

A. Duie Pyle, Inc. is seeking a Facilities Administrative Assistant to handle daily clerical and administrative duties, including data entry, invoice processing, and document distribution. The role emphasizes accuracy, organization, and independent multi-tasking in a fast-paced environment.

The position supports parking administration, maintains the Parking Admin Database, and collaborates with vendors and internal teams. Excellent communication and proficiency in MS Office are essential.

Qualifications

• HS diploma or equivalent is required.
• Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documents.
• Strong attention to detail and organization.
• Ability to multi-task and work independently.
• Excellent communication skills, both written and verbal.

Responsibilities

• Updating various spreadsheets, graphs and charts.
• Reviewing and processing incoming communications and filing/distribute as necessary.
• Auditing and reconciling invoices for payment statuses and communicate with vendors.
• Processing and filing inspections and documents received internally.
• Downloading, saving electronically and logging utility invoices.
• Processing US Mail, scanning, distributing via email.
• Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets.
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags.

Skills

MS Excel

MS Outlook

Attention to detail

Organization

Multi-tasking

Communication skills

Education

HS diploma or equivalent

Tools

Microsoft Office Suite

Job description

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains to be our first and foremost mission.

Position Summary

The Facilities Administrative Assistant is responsible for daily clerical & administrative duties such as filing, data entry, invoice downloads/research, processing and distributing department documents, faxes and mail.

The responsibilities of the position include, but is not limited to:

• Updating various spreadsheets, graphs and charts
• Reviewing and processing incoming communications and filing/distribute as necessary
• Auditing and reconciling invoices for payment statuses and communicate with vendors
• Processing and filing inspections and documents received internally
• Downloading, saving electronically and logging utility invoices
• Processing US Mail, scanning, distributing via emailAssisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags

To be qualified for this position, you must possess the following:

• HS diploma or equivalent
• Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documents
• Strong attention to detail and organization
• Ability to multi-task and work independently
• Excellent communication skills, both written and verbal

For a full job description associated with this posting, please contact A. Duie Pyle’s Human Resources department. This job posting is intended solely for external advertising purposes and does not represent a comprehensive list of all job-related duties and qualifications.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.