Facilities Administrative Assistant

A. Duie Pyle, Inc.; Chester, Northern (Delaware County, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A. Duie Pyle, Inc. is seeking a Facilities Administrative Assistant to perform daily clerical and administrative tasks in our Chester, PA location.

Responsibilities include updating spreadsheets, processing and filing documents, handling invoices, mail, and website requests, and maintaining parking and maintenance data. The ideal candidate has a high school diploma, strong Excel and Outlook skills, excellent communication, and the ability to multi-task and work independently in a fast-paced

Qualifications

• HS diploma or equivalent.
• Proficient in MS Excel and MS Outlook, and PDF editing.
• Strong attention to detail and organization.
• Ability to multi-task and work independently.
• Excellent written and verbal communication.

Responsibilities

• Updating various spreadsheets, graphs and charts
• Reviewing and processing incoming communications and filing/distribute as necessary
• Auditing and reconciling invoices for payment statuses and communicate with vendors
• Processing and filing inspections and documents received internally
• Downloading, saving electronically and logging utility invoices
• Processing US Mail, scanning, distributing via email
• Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags

Skills

MS Excel

MS Outlook

Data entry

Attention to detail

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

PDF editing

Job description

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains to be our first and foremost mission.

Position Summary:

The Facilities Administrative Assistant is responsible for daily clerical & administrative duties such as filing, data entry, invoice downloads/research, processing and distributing department documents, faxes and mail.

The responsibilities of the position include, butarenot limited to:

• Updating various spreadsheets, graphs and charts
• Reviewing and processing incoming communications and filing/distribute as necessary
• Auditing and reconciling invoices for payment statuses and communicate with vendors
• Processing and filing inspections and documents received internally
• Downloading, saving electronically and logging utility invoices
• Processing US Mail, scanning, distributing via email
• Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags

To be qualified for this position, you must possess the following:

• HS diploma or equivalent
• Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documents
• Strong attention to detail and organization
• Ability to multi-task and work independently
• Excellent communication skills, both written and verbal

For a full job description associated with this posting, please contact A. Duie Pyle's Human Resources department. This job posting is intended solely for external advertising purposes and does not represent a comprehensive list of all job-related duties and qualifications.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.