Facilities Admin & Data Coordinator

A. Duie Pyle, Inc.; Chester, Northern (Delaware County, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A. Duie Pyle, Inc. is seeking a Facilities Administrative Assistant to perform daily clerical and administrative tasks in our Chester, PA location.

Responsibilities include updating spreadsheets, processing and filing documents, handling invoices, mail, and website requests, and maintaining parking and maintenance data. The ideal candidate has a high school diploma, strong Excel and Outlook skills, excellent communication, and the ability to multi-task and work independently in a fast-paced

Qualifications

• HS diploma or equivalent.
• Proficient in MS Excel and MS Outlook, and PDF editing.
• Strong attention to detail and organization.
• Ability to multi-task and work independently.
• Excellent written and verbal communication.

Responsibilities

• Updating various spreadsheets, graphs and charts
• Reviewing and processing incoming communications and filing/distribute as necessary
• Auditing and reconciling invoices for payment statuses and communicate with vendors
• Processing and filing inspections and documents received internally
• Downloading, saving electronically and logging utility invoices
• Processing US Mail, scanning, distributing via email
• Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags

Skills

MS Excel

MS Outlook

Data entry

Attention to detail

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

PDF editing

Job description

A. Duie Pyle, Inc. is seeking a Facilities Administrative Assistant to perform daily clerical and administrative tasks in our Chester, PA location.

Responsibilities include updating spreadsheets, processing and filing documents, handling invoices, mail, and website requests, and maintaining parking and maintenance data. The ideal candidate has a high school diploma, strong Excel and Outlook skills, excellent communication, and the ability to multi-task and work independently in a fast-paced