Facilities Admin & Purchasing Specialist

Virginia Community Colleges; Portsmouth (VA); On-site; USD 19,000 - 27,000; Part time

Job summary

Tidewater Community College on the Portsmouth Campus seeks an Administrative Assistant to support the Facilities Department. You will handle clerical tasks, process invoices, enter POs and assist with travel arrangements and filing.

The role requires strong organizational skills, knowledge of eVA, School Dude, and basic contract principles, plus a valid driver’s license. Part-time, 29 hours per week, with a pay rate of $16.83/hour.

Qualifications

• Strong organizational planning skills.
• Knowledge of effective customer service techniques.
• Ability to communicate effectively, both orally and in writing.
• Knowledge of Electronic Virginia (eVA), HRMS, School Dude, Inventory Direct, and State P-Card Procedures.

Responsibilities

• Enter and monitor purchase orders, term contracts, and perform basic accounting tasks.
• Prepare proof and edit documents, correspondence, spreadsheets and reports.
• Process invoices to expedite payment according to Virginia Prompt Payment Act.
• Maintain files on purchase orders and state contracts.
• Enter EVA requests into School Dude, create and close work orders.
• Answer and direct phone calls and manage mail and calendar.

Skills

Strong organizational skills

Customer service techniques

Ability to communicate effectively

Tools

eVA

School Dude

Inventory Direct

State P-Card Procedures

Job description

Tidewater Community College on the Portsmouth Campus seeks an Administrative Assistant to support the Facilities Department. You will handle clerical tasks, process invoices, enter POs and assist with travel arrangements and filing.

The role requires strong organizational skills, knowledge of eVA, School Dude, and basic contract principles, plus a valid driver’s license. Part-time, 29 hours per week, with a pay rate of $16.83/hour.