Office Assistant- Arts and Humanities

Virginia's Community College System; Richmond (VA); On-site; USD 31,534,641 - 35,817,600; Part time

Job summary

Tidewater Community College’s Arts and Humanities Pathway seeks a part-time Administrative Assistant to support Norfolk and Virginia Beach offices. The role emphasizes confidentiality, organization, and learning the state procurement system while using Excel to manage data.

Ideal candidates have office experience, are detail-oriented, and can read and create Excel documents; you will work 29 hours per week with a Monday-Thursday schedule, 8:30am–3:30pm, on the Norfolk campus.

Qualifications

• Office experience, preferably in an academic setting.
• Proficiency with Microsoft Word, Outlook, Excel and PDFs.
• Ability to create and maintain databases for confidential data, expenditures and inventories.

Responsibilities

• Provide administrative support for the Arts and Humanities Pathway in Norfolk and Virginia Beach.
• Enter schedules, procurements and textbook orders; maintain detailed files.
• Assist deans with procurement, purchasing, and office communications.
• Prepare meeting minutes and outgoing correspondence.
• Schedule appointments and meetings; coordinate with other departments.
• Provide excellent customer service to students, faculty and staff.
• Support other duties as assigned.

Skills

Office experience

MS Office

Excel

Confidentiality

Independent work

Detail oriented

Tools

Microsoft Office Suite

Job description

Working Title Office Assistant- Arts and Humanities Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 295W0290 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $15.18 per hour, part time Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Monday-Thursday from 8:30am-3:30pm with some flexibility. 29hrs. per week; part time Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

The Arts and Humanities Pathway of Tidewater Community College is seeking a part-time Administrative Assistant to provide administrative support housed in the Visual Arts and Design Center on the Norfolk campus. The successful candidate shall possess office experience, preferably in an academic setting. Confidentiality is a must as the successful candidate will have access to confidential information. This position requires someone who is detail-oriented, organized and interested in learning the state procurement system. Must have the ability to change priorities as needed, work independently, and read and create Excel documents and other correspondence as requested.

Functional Responsibilities

• Provide support to both sides of the Pathway, based in Virginia Beach and Norfolk, while working from the Norfolk campus.
• Assist administrative assistants and academic deans with entering schedules, procurement, and textbook orders.
• Maintain accurate/detailed files as related to purchasing, expenditures, inventories, and student data.
• Order, stock, and inventory supplies from the college warehouse.
• Prepare meeting minutes and outgoing correspondence.
• Schedule appointments and meetings.
• Work with other departments throughout the college.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff, and administration.
• Other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Resourceful and able to work independently in the absence of supervisor.
• Moderate to excellent ability to use the applications in the Microsoft Office Suite to include Word, Outlook, Adobe PDF, and Excel.
• Demonstrated ability to effectively communicate orally and in writing.
• Demonstrated ability to create and keep databases for use in tracking information such as confidential student data, fiscal expenditures, and inventories

Additional Considerations

N/A

Operation of a State Vehicle

No Supervises Employees No Required Travel

N/A

Posting Number WGE_3325P

Recruitment Type General Public - G

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 07/29/2026

Job Close Date 08/28/2026

Open Until Filled

No Agency Website Tcc.edu

Contact Name Lizette White

Email [e-mail]

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/99177