Facilities Admin & Onboarding Coordinator

Intermountain Healthcare; Billings (MT); On-site; USD 33,000 - 51,000; Full time

Job summary

Intermountain Health in Billings, MT is seeking a Facility Coordinator I to support daily administrative and facility operations at a care-site level. This role reports to a Facility Manager and helps with office management, onboarding, staff training, and coordinating work across teams.

The position is full-time with a 40-hour schedule and benefits eligibility, based at Intermountain Health St Vincent Regional Hospital in Billings.

Qualifications

• Associate’s degree or experience in Facility Management/Administrative Support.
• Experience coordinating onboarding procedures for new employees.
• Strong organizational and communication skills.

Responsibilities

• Provides day-to-day administrative support in office and facility operations.
• Manages office functions including supply orders, scheduling, and documentation.
• Organizes and maintains onboarding procedures for new employees, ensuring compliance with organizational standards.
• Coordinates staff training schedules and assists in tracking completion and documentation.
• Serves as a liaison between facility staff and leadership for administrative matters.
• Supports Manager or Facility Coordinator with special projects and facility initiatives as needed.

Skills

Org communication

Office operations

Onboarding & training

Technology

Collaboration

Dependability

Multitasking

Education

Associate’s degree or experience in Facility Management/Administrative Support

Job description

Intermountain Health in Billings, MT is seeking a Facility Coordinator I to support daily administrative and facility operations at a care-site level. This role reports to a Facility Manager and helps with office management, onboarding, staff training, and coordinating work across teams.

The position is full-time with a 40-hour schedule and benefits eligibility, based at Intermountain Health St Vincent Regional Hospital in Billings.